Work Order Coordinating Clerk

Summary The employee's duties and responsibilities are in various administrative and technical areas of Facilities Management Service. In this capacity, the employee renders day to day support to the Engineering Program Managers and Operation and Maintenance Supervisors at Black Hills Health Care System. Responsibilities Major duties include but are not limited to: Assigns work to the responsible department and/or shop, monitors the status, and closes out the work orders when completed Works with the supervisors and shop personnel to properly assign and prioritize work orders Enters service equipment data into the MAXIMO system and ensures that previous entries are kept up to date Develops preventive maintenance procedures based on knowledge obtained from manufacture recommendations and service manuals Reads blueprints Analyzes data from the work order system for accuracy and completeness Trains all users of the work order system on its proper use Possesses a purchasing card and follows all applicable requirements as assigned Work Schedule: Monday-Friday, 7:30 a.m. - 4:00 p.m. (work hours may be further discussed during the interview) Virtual: This is not a virtual position. Position Description/PD#: Work Order Coordinating Clerk/PD202210 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See 'Additional Information' below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/15/2024. You may qualify based on your experience and/or education as described below: General Experience: You must have one year of general experience that is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of general experience would typically include, but are not limited to: performing administrative assistance such as keyboarding, answering phones, scheduling, copying filing and electronic record maintenance; utilizing software programs to enter, retrieve and edit data; preparing written correspondences, reports and memos; and utilizing computers, computer systems and office programs. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have two years' education in any field above high school graduation (or equivalent). This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. (Note: One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond one year. (Note: Only your education in excess of one year may be substituted for experience when qualifying on a combination of experience and education). You will be rated on the following Competencies for this position: Clerical Computer Skills Critical Thinking Customer Service (Clerical/Technical) Planning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. The work requires sitting, lifting, walking, standing, stooping, bending, carrying, climbing ladders, crawling. Physical demands are required for assignments for Maintenance Worker duties. Office duties require no special physical demands. Work Environment: The work is performed in several environments which include office settings, mechanical spaces and grounds. Exposure to office, shop, mechanical, confined and hazardous spaces requires commensurate safety precautions. Also included are exposure to driving, hot and cold temperatures and weather conditions and the appropriate level of safety precautions will be exercise. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.