Administrative Assistant

4 days ago

Boston, United States Boys & Girls Clubs of Boston Metro Area (BGCBMA) Full time
Essential Duties and Responsibilities:

Membership
  • Assist in membership registration and renewals processes as directed by the Membership Director in consultation with the Executive and Development Assistant. Ensure this information is properly stored in the membership database. Ensure individual member paper-based materials are stored in a secure location.
  • Notify Membership Director when membership is due to expire and perform appropriate outreach to insure renewal.
  • Ensure that all members entering the building are signing in and that attendance information is properly stored in the membership database.
  • Provide accurate and up-to-date program, activity and event information for all persons inquiring at the membership desk, on the Parent Bulletin Board, and over the telephone.
  • Assist Director with new member/parent orientation sessions. Ensure parents receive BGCB's Parent Handbook/Guidelines.
  • Assist in the monitoring of traffic in the lobby area and prevent loitering of club members. Assist in the supervision and discipline of members in the lobby area as well as throughout the clubhouse as deemed appropriate.
  • Receive and transfer all in-coming telephone calls to the club; take accurate messages when necessary.
  • Secure, maintain and maintain materials, equipment and other resources belonging to the program area(s). Maintain a safe and clean program area.
  • Participate in individual and group supervision sessions; participate in professional development opportunities as appropriate.
  • Assessing our impact is critical to our work. All staff is expected to participate in various evaluation efforts throughout each program year, including the annual member survey.
  • Travel between sites and to activities as needed.
  • Other related duties as specified by the Executive Director in consultation with the Membership Director and the Executive and Development Assistant.
Management/Operations
  • Serve as the Club logistics liaison and coordinator for community space rentals and special event.
  • Coordinate logistics for club programming, special events, and space rentals.
    • Process all space rentals.
    • Ensure required paperwork is complete/submitted to the Executive Director for approval and scheduling.
    • Ensure all rentals are adequately documented and staffed.
    • Process and track space rental fees.
    • Maintain calendar for club programming, special events, and space rentals.
    • Work closely with renters on ancillary needs.
    • Maintain the Club's inventory of special events supplies.
    • Maintain contact list for special events vendors, contractors, and suppliers.
    • Capture building usage data.
  • Work with the Executive and Development Assistant to coordinate field trip admissions and transportation.
  • Support alumni relations initiatives by maintaining an alumni database.
  • Other related duties as specified by the Executive Director in consultation with the Membership Director and the Executive and Development Assistant.
  • Attend meetings and events are required by the Executive Director.
General BGCB Expectations:
  • Healthy Behavior Modeling - Teaching youth/teens the importance of living an active, healthy lifestyle is a BGCB priority. As a result, all staff is expected to model healthy behavior while working with our members.
  • Inclusive Environment - BGCB values creating child-friendly environments, where youth/teens of all abilities can be successful and participate. BGCB expects employees to embrace its focus on inclusion of all members, regardless of disability or developmental challenge.
  • Continuous Learning - Building the capacity of staff is central to BGCB. The organization encourages and requires that all staff participates in annual professional development opportunities that continue to cultivate their skills in the youth development field.
  • Safe Spaces - Every staff member shares the responsibility for ensuring BGCB is, and remains, an environment free of sexual, physical, or emotional abuse.
Position Requirements (Education, Experience, Knowledge, Skills, Abilities, Work Demand:
  • High school diploma or GED required. Bachelor's degree preferred.
  • Direct experience in customer service and/or reception, with computers, and data management required.
  • Strong interpersonal and communication skills required.
  • MS Office and web competency preferred.
  • Must be or become CPR / FA certified.
  • Ability to work with youth and families from a variety of backgrounds.
  • Ability to work independently and as part of a team.
  • Flexibility to work clubhouse hours especially as seasons and service needs change.

  • Assistant Administrative

    1 week ago

    Boston, United States JetBlue Full time

    The Administrative Assistant will provide administrative and staff support to an assigned department. The duties of the position include supporting the Base Managers, Crewmembers, general administrative tasks, receptionist and project based work. Ess Administrative, Leadership, Administrative Assistant, Microsoft, Assistant, Manager, Technology, Airline

  • Administrative Assistant

    3 weeks ago

    Boston, United States Atlantic Group Full time

    Job Overview - Administrative Assistant: Join our client in Boston, MA, as a temporary Administrative Assistant, providing vital support to the Director and managing key projects. Strong organizational and interpersonal skills are essential, as you'll be the main contact for the Center's activities. Compensation: $22-24/hour Location: Boston,...

  • Administrative Assistant

    7 days ago

    Boston, United States The Panther Group Full time

    The Panther Group has an immediate need for an Administrative Assistant in Boston, MA. Responsibilities: Receptionist & customer service support Receive division mail, sort packages, assist with parking questions, and general customer service inquiri Administrative Assistant, Administrative, Operations, Assistant, Staffing, Support

  • Administrative Assistant

    1 day ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and assist with various tasks related to property management.Key Responsibilities:Manage requests for information and assistance from...

  • Administrative Assistant

    6 days ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and contribute to the smooth operation of our Supported Housing - Property Management portfolio.Key...

  • Administrative Assistant

    3 weeks ago

    boston, United States Compunnel Inc. Full time

    Job Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...

  • Administrative Assistant

    1 month ago

    Boston, United States Compunnel Inc. Full time

    Job Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...

  • Administrative Assistant

    1 month ago

    Boston, United States Compunnel Inc. Full time

    Job Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...

  • Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States PeopleShare Full time

    Administrative Support Opportunity We are seeking a detail-oriented and organized individual to join our team as an Administrative Assistant. As a key member of our team, you will be responsible for providing exceptional customer service and administrative support to our clients. Responsibilities: * Answering phone calls and responding to customer...

  • Administrative Assistant

    4 weeks ago

    Boston, United States JobRialto Full time

    Job Description: The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...

  • Administrative Assistant

    2 days ago

    Boston, United States Solugenix Corporation Full time

    Administrative Assistant Boston, MA (Onsite) 3+ Month Contract (Potential for extension and temp to perm) Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.

  • Administrative Assistant

    2 days ago

    Boston, United States Solugenix Corp Full time

    Administrative Assistant Boston, MA (Onsite)3+ Month Contract (Potential for extension and temp to perm)Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.

  • Administrative Assistant

    2 weeks ago

    Boston, United States Talent Groups Full time

    Hybrid Details: onsite 4 days/month in Boston Duration: 12 months to start Pay: $40- $46/hr W2 Position Summary The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...

  • Administrative Assistant

    3 weeks ago

    Boston, United States Complete Staffing Solutions Full time

    Hiring for a Senior Administrative Assistant with a healthcare facility in Boston, MA. M-F 8:30AM-5PM 40 hours/week Pay rate: $30/hr Minimum of 3 years recent senior Administrative Assistant experience in a large organization required. Description: Senior Administrative Coordinator The Section Of Hematology And Medical Oncology Is Seeking a Senior...

  • Administrative Assistant

    1 month ago

    Boston, United States Clovity Inc Full time

    Job DescriptionJob DescriptionBEST Administrative Assistant for Program Management & Procurement Support.Position: Administrative AssistantWorksite Address: One Ashburton Place, Boston, MA 02108 | Hybrid (Details below in JD)Hours Per Week: 37.5Department: Commonwealth of MAPosition Summary This posting is for one (1) contracted position: The Business...

  • Administrative Assistant

    4 weeks ago

    Boston, United States Talent Groups Full time

    Hybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...

  • Administrative Assistant

    2 days ago

    boston, United States Talent Groups Full time

    Hybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...

  • Administrative Assistant

    4 weeks ago

    Boston, United States Talent Groups Full time

    Hybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...

  • Administrative Assistant

    1 week ago

    Boston, United States VanderHouwen Full time

    Our client is seeking a Senior Administrative Assistant with a proven ability to support senior leadership in a dynamic and fast-paced environment. This role requires a highly organized individual who can manage complex schedules, coordinate events, and provide high-level administrative support to senior leaders in Global Sourcing and Technology.This role is...

  • Administrative Assistant

    1 week ago

    Boston, United States VanderHouwen Full time

    Our client is seeking a Senior Administrative Assistant with a proven ability to support senior leadership in a dynamic and fast-paced environment. This role requires a highly organized individual who can manage complex schedules, coordinate events, and provide high-level administrative support to senior leaders in Global Sourcing and Technology.This role is...