Records Clerk

2 months ago

Phoenix, United States Greenberg Traurig Full time

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity for a Records Clerk in the Records Management Department of our Phoenix office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The Records clerk is responsible for maintaining client records for both on-site and off-site storage for a multi-national law firm. Candidate must have the ability to work in an organized, efficient manner with strong attention to detail, while working independently with minimal supervision.

Duties & Responsibilities:

  • Maintains, updates and creates record and electronic files as necessary
  • Answers questions regarding records and files
  • Generates and prints file identification labels
  • Indexes materials for filing and enters information into Records database
  • Eliminates outdated or unnecessary materials by destroying or transferring them to inactive storage according to the file maintenance guidelines and/or firm's legal requirements
  • Enters document identification codes into systems in order to determine locations of documents to be retrieved
  • Locates and retrieves information from files in response to requests from authorized users
  • Performs periodic inspections of files in order to ensure correct placement, legibility and proper condition
  • Places files into storage receptacles such as file cabinets, boxes, bins or drawers according to identification information
  • Tracks materials removed from files to ensure that borrowed files are returned
  • Gathers materials to be filed from departments and employees
  • Coordinates pick-up and delivery with off-site storage vendor
  • Assists with office moves and movement of files
  • Performs other general administrative duties as assigned
Skills & Competencies:
  • Position requires exemplary organizational skills, attention to detail and ability to multi-task and set priorities
  • Must have excellent verbal and written communication skills
  • Position also requires the ability to work under pressure to meet strict deadlines
Qualifications & Prior Experience:
  • A minimum of one to two years of prior records experience required, preferably in a law firm
  • Candidate must have a working knowledge of records management databases as well as records policies and practices
  • The ability to work full-time with flexibility for overtime
  • Computer proficiency in Microsoft Work, Outlook and Excel is required


Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

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