Operations Coordinator

3 weeks ago

Dallas, United States SRS Real Estate Full time

Job TypeFull-timeDescriptionPOSITION OVERVIEW:Full-time position located in the Dallas office. The office operations coordinator is responsible for office financial administration, on/off-boarding office personnel, facilities oversight, real estate licensing, and interdepartmental liaison to ensure compliance with established corporate guidelines and consistency with company policies. In addition, the operations coordinator will participate in national and local initiatives and projects. May require minimal travel. This position will have the following responsibilities for multiple offices in multiple states.PRINCIPAL RESPONSIBILITIES:FinancialCode and approve vendor invoices in online A/P system as receivedPrepare, review and submit expense reports before deadlines according to established guidelinesApprove on-line vendor orders for offices supported and ensure discounted contract items are being utilizedConduct detailed review of monthly Profit & Loss Statement - and summarize data for market leader(s) by providing explanations for variances on revenue and expense summaryPrepare and implement annual budget and ensure cost containment procedures are maintainedDo detailed research to accurately forecast expenses for offices supportedAssist in forecasting and documenting revenue for each brokerHuman ResourcesFacilitate on-boarding and off-boarding of personnelReview and approve time sheets and/or requests for Paid Time Off in payroll systemCommunicate and coordinate internal and company policies and procedures to ensure they are accurately implemented within the local officesHire temporary staff, if neededFacilities ManagementManage facilities, which includes coordinating with owner or property management group, employee and client parking issues and other suite issues as neededOrder office supplies, branded items and kitchen supplies from local and national vendors, organize and put away (or facilitate where not on-sight)Manage equipment, furniture and off-site storage, if applicableEvaluate equipment and manage purchasesOrganize and facilitate office moves and remodels as neededLicensing and LegalEnsure state and real estate licensing compliance, including working with brokers to ensure licenses are renewed in a timely mannerNegotiate local vendor contracts, if neededLiaison with attorneys for contractual and local office issuesInterdepartmental LiaisonAccounting: Ensure all A/P and budget issues are handled accurately and timely according to established guidelines and deadlinesHuman Resources: Coordinate with multiple corporate departments in on-boarding and off-boarding of personnel in all offices supported and facilitate training of new personnel on standards for systems, databases and proceduresInformation Technology: Facilitate new equipment, technology initiatives, policies and procedures, etc., to ensure operational effectiveness at the local office levelRequirementsQUALIFICATIONS:Minimum three years commercial real estate and/or office management experience requiredMinimum five years professional experience required - Bachelor's degree preferredKnowledge and experience with financial terms and principles requiredStrong MS Office skills required. (Excel; Word and Outlook). Software skills will be tested.Logic and reasoning skills (will be tested) - and ability to drill down, figure things out and provide solutions to problemsPossess superior attention to detail and follow-throughOrganizational and efficiency skillsExcellent verbal and written communication skillsEffective at multi-tasking in a fast-paced work environmentInteract effectively with all levels of the organizationManage multiple projects and prioritize tasks effectively to meet deadlinesAbility to work independently - as well as thrive in a team environment with a team-player attitudeWHAT WE BELIEVEWe succeed when our clients succeed. Our success is measured in the achievement of our clients' objectives, satisfaction, and trust.Integrity - We will not compromise our individual or corporate integrity for any reasonRespect - We celebrate the intrinsic value of each person and embrace diverse perspectivesTeamwork - Collective efforts provide extraordinary resultsBalance - A consistently productive team balances family, faith, community, and selfLeadership - Continued success relies on our ability to attract and motivate leaders of character***We do not work with 3rd party staffing agencies***#J-18808-Ljbffr

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