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Benefits Team Leader, Marlborough, Full-Time

4 months ago

Marlborough, United States Digital FCU Full time

** Benefits Team Leader, Marlborough, Full-Time**

**Job Category****:** Human Resources **Requisition Number****:** BENEF03727 Showing 1 location **Job Details**

**Description**

Summary/Objective:

Monday- Friday 8-5

Responsible for overseeing the Administration of all Employee Benefits and Leave. Also responsible for ensuring timely completion of all leave and benefit related state, federal, and regulatory filings and compliance. This role also supervises the benefits team, and ensures proper hiring, onboarding, training, and cross training among benefit staff.

**Essential Functions:**

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Oversee employee benefit programs, such as group health, dental, vision, flexible spending accounts, life insurances and AD&D, Worker's Compensation, COBRA, and other voluntary benefits.

* Oversee all Leave of Absence administration, including benefits such as Short-Term Disability, Long Term Disability, as well as state and federal leave and disability entitlements such as FMLA, and MAPFML.

* Coordinate and oversee the job responsibilities and activities of the benefits team, ensuring appropriate staffing coverage for health and wellness and leave benefits on behalf of the team, and assisting with vacation coverage as needed.

* Maintain and manage relationships for all leave and benefit related vendors; Consult with vendors and/or HRIS Administrator if revisions or changes to the feeds are needed. Track and manage all vendor tickets for benefits admin and leave system maintenance and administration.

* Ensure all new hires and newly benefit eligible employees are offered and enrolled in benefit plans within the appropriate timeframe in the benefits admin system, assist in troubleshooting system issues and liaising with vendors as needed.

* Take the lead on completing and/or delegating the completion of all State and Federal filings such as PPACA (all 1094-Cs and 1095-Cs), CMS, CHIPRA, HIRD, Medicare Part D, Annual SAR distribution, etc., as well as coordinating with benefits team for cross training and coverage purposes.

* Research all benefit related regulatory or system changes, and take the lead on enforcing said changes, partnering with the appropriate benefits team members.

* Hire, train, retain, and assess the performance of the benefits staff; provide coaching, ongoing career support and guidance, regular one on ones, and ensuring all team members are afforded educational and developmental opportunities to stay up to date on the most recent employment laws, and best practices.

* Partner with the HR Manager on benefit related budget items.

* Investigates and recommends benefits programs to management by studying employee requirements and trends, and assessing benefits offered by other organizations and keeping abreast of new and current benefit offerings. The team leader will take the lead in working with the benefits team to ensure a smooth and timely implementation of any new benefit offerings or systems.

* Oversees the appropriate handling of confidential documentation, storage, and appropriate recordkeeping for all benefits related records and confidential medical information.

* Ensures compliance with federal, state, and local legal requirements by studying existing and new legislation; obtaining qualified opinions; enforcing adherence to requirements; advising management on needed actions.

* Ensure benefits team maintains and updates all procedures, spreadsheets, and audit checklists.

* Assess all benefit procedures and processes for efficiencies and review all benefit activities for audit and ensuring compliance. Provide suggestions to management for additional measures to ensure appropriate checks and balances are in place for audit and compliance.

* Coordinate and spearhead all benefit related audits.

* Perform other job-related duties as assigned by Managers(s).

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Competencies:

* Action Oriented

* Coaching

* Collaboration

* Decision Making and Problem Solving

* Follow-up

* Guiding and Developing Staff

* Planning and Organizing

* Stress Tolerance

* Team Leadership

* Teamwork

* Technical and Professional Knowledge and Skills

Education and Experience Requirements:

* 5+ years benefits and leave administration experience.

* 1-3 years of supervisory experience

* Extensive knowledge of Employee Benefit Plans

* Extensive knowledge of Federal and State Leave laws

* Payroll knowledge/proficiency a strong plus

* HR Audit and Compliance knowledge a plus

Additional Eligibility Requirements:

* PHR or SHRM-CP Certification a plus

Supervisory Responsibility:

Supervises Benefit Specialists and HR Admin - Benefits

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopier/scanner, filing cabinets, and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role. While performing the duties of this job, the employee is regularly required to stand, talk, hear, and use hands and fingers to handle, feel or operate objects, tools or controls and to reach with hands and arms.

**Travel:**Some travel may be required as needed.

Service Excellence: The DCU Way:

All employees are expected to provide service excellence the *DCU Way* through teamwork and by providing quality service to internal and external members, incorporating the Guiding Principles of DCUs culture:

* People come first

* Do the right thing

* Make a difference

Bank Secrecy Act (BSA):

All Credit Union employees are required to complete all BSA related training annually and maintain knowledge of current BSA policies, specifically those related to functions performed within the department and identify and report possible suspicious activity.

**We are proud to be an EEO/AA employer M/F/D/V.**

**Qualifications**

**Skills**

**Behaviors**

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**Motivations**

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**Education**

**Experience**

**Licenses & Certifications**

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)