Operations Assistant

4 weeks ago


New York, United States The Custom Group of Companies Full time

Our client, anti-hate organization is seeking an Operations Assistant to join their Planned Giving team.

  • This position is temp-to-hire.
  • The position is hybrid, Tuesday, Wednesday and Thursday will be onsite.
  • The work hours are 9am 5:30pm.
  • The pay rate is $27.00 per hour.
  • The perm salary is $55,000 annually.

Job Summary

The Assistants role focuses on providing a broad range of administrative and project management support to the Senior Director and planned giving staff.

Successful candidates will have exceptional customer service skills, strong attention to detail, excellent communication and follow through, and be genuinely excited to help support the organizations internal operations.

The successful candidate enjoys being a part of a collaborative and energetic team and thrives in a dynamic, fast-paced organization.

Responsibilities

  • Provide general administrative support to the team, including document creation, copying, filing and answering phones.
  • Prepare, mail, record and track planned giving information and Livingston Legacy Society welcome packets to donors who request information.
  • Prepare, mail, record and track various donor communications.
  • Undertake ongoing database management of donor accounts.
  • Schedule and provide administrative support for meetings.
  • Maintain office systems to ensure the smooth flow of information and record keeping, including electronic and hard copy files.
  • Receive, sort and distribute incoming mail. Respond to routine and more complex correspondence requiring the exercise of judgement and discretion.
  • Prepare donor prospect outreach forms.

Skills:

  • Strong Microsoft Office Suite skills-particularly Outlook and Excel.
  • Ability to complete advanced formatting, layout, and mail merge tasks.
  • CRM or donor database, particularly Salesforce, experience welcome..

Work Experience:

  • The ideal candidate has work experience in a customer service capacity.
  • Experience in an administrative role in non-profit fundraising, operations and the life insurance industry a plus.

Education:

  • Associate degree or equivalent progressive work experience required.
  • Bachelors degree preferred.


  • New York, United States The Assistant Company Full time

    _**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...


  • New York, United States Realty Operations Group Full time

    Job DescriptionJob DescriptionEssential Job Function/Responsibilities:Assist with payroll accounting trial balance reconciliations.Process and scan insurance mail.Assist with the implementation of new insurance system.Develop and document procedures for system use and data validation.Assist with creating PowerBI dashboards.Analyze existing processes to...


  • New York, United States Realty Operations Group Full time

    Job DescriptionJob DescriptionEssential Job Function/Responsibilities:Assist with payroll accounting trial balance reconciliations.Process and scan insurance mail.Assist with the implementation of new insurance system.Develop and document procedures for system use and data validation.Assist with creating PowerBI dashboards.Analyze existing processes to...


  • New York, United States Technical Operations Inc Full time

    Job Overview: We are seeking a Sales/Marketing Assistant to join our team. This position will provide support to our sales and marketing departments and assist in various tasks related to market research, content creation, and digital marketing. **Responsibilities**: - Conduct market research to identify potential customers and competitors - Assist in...

  • Operations Assistant

    3 weeks ago


    New York, United States Guardian Service Industries Full time

    This position is for an Operations Assistant for Guardian Service Industries. The Operations Assistant will be responsible for all special projects as presented by the Operations team as well as analyzing, establishing, or adjusting work schedules to Operations Assistant, Operations, Assistant, Manufacturing, Operation, Skills

  • Operations Assistant

    3 weeks ago


    New York, United States Guardian Service Industries Full time

    The Role: This position is for an Operations Assistant for Guardian Service Industries. The Operations Assistant will be responsible for all special projects as presented by the Operations team as well as analyzing, establishing, or adjusting work schedules to ensure completion of job assignments. Responsibilities and Skills: * Assist in all matters of...

  • Operations Assistant

    3 weeks ago


    New York, United States Guardian Service Industries Full time

    The Role: This position is for an Operations Assistant for Guardian Service Industries. The Operations Assistant will be responsible for all special projects as presented by the Operations team as well as analyzing, establishing, or adjusting work schedules to ensure completion of job assignments. Responsibilities and Skills: Assist in all matters of...

  • Operations Assistant

    1 month ago


    New York, United States Phaidon International Full time

    We are currently expanding our Operations Team and seeking a Diligent Operations Assistant with a strong customer service focus to be located in our fast-growing office in Midtown Manhattan. Primary Duties & Responsibilities * Act as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls. * Maintain the...


  • New York, United States Phaidon International Full time

    We are currently expanding our Operations Team and seeking a Diligent Operations Assistant with a strong customer service focus to be located in our fast-growing office in Midtown Manhattan. Primary Duties & Responsibilities * Act as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls. * Maintain the...

  • Operations Assistant

    2 months ago


    New York, United States Concorde Education Full time

    Job DescriptionJob DescriptionThe Operations Assistant will act as support for the operations team. They will assist with coordinating with clients regarding scheduling, program requirements, troubleshooting, clearances, etc, and communicate this information to the operations team and instructors.Skills:Excellent communication skills (written and oral)Highly...

  • Operations Assistant

    2 weeks ago


    New York, United States Avenues The World School Full time

    What You’ll Do Avenues is seeking a Lower Division (primary grades) Operations Assistant to join us on the New York campus. This position provides key project management and support to the division as well as overseeing and coordinating school transportation services. The operations assistant establishes and maintains positive working relationships with...


  • New York, United States Avenues The World School Full time

    What You’ll Do Avenues is seeking a Lower Division (primary grades) Operations Assistant to join us on the New York campus. This position provides key project management and support to the division as well as overseeing and coordinating school transportation services. The operations assistant establishes and maintains positive working relationships with...


  • New York, United States Secretariat LLC Full time

    Job Description: THE COMPANY Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat’s experts maintain integrity, quality, and objectivity when solving...

  • Operations Assistant

    4 weeks ago


    New York, United States Custom Staffing Full time

    Job DescriptionJob DescriptionOur client, anti-hate organization is seeking an Operations Assistant to join their Planned Giving team.This position is temp-to-hire.The position is hybrid, Tuesday, Wednesday and Thursday will be onsite.The work hours are 9am – 5:30pm.The pay rate is $27.00 per hour.The perm salary is $55,000 annually.PRIMARY FUNCTIONThe...


  • New York, United States Custom Staffing Full time

    Job DescriptionJob DescriptionOur client, anti-hate organization is seeking an Operations Assistant to join their Planned Giving team.This position is temp-to-hire.The position is hybrid, Tuesday, Wednesday and Thursday will be onsite.The work hours are 9am – 5:30pm.The pay rate is $27.00 per hour.The perm salary is $55,000 annually.PRIMARY FUNCTIONThe...

  • Operations Assistant

    4 weeks ago


    New York, United States The Custom Group of Companies Full time

    Our client, anti-hate organization is seeking an Operations Assistant to join their Planned Giving team.This position is temp-to-hire.The position is hybrid, Tuesday, Wednesday and Thursday will be onsite.The work hours are 9am – 5:30pm.The pay rate is $27.00 per hour.The perm salary is $55,000 annually.Job Summary The Assistant’s role focuses on...

  • Operations Assistant

    4 weeks ago


    New York, United States The Custom Group of Companies Full time

    Our client, anti-hate organization is seeking an Operations Assistant to join their Planned Giving team.This position is temp-to-hire.The position is hybrid, Tuesday, Wednesday and Thursday will be onsite.The work hours are 9am – 5:30pm.The pay rate is $27.00 per hour.The perm salary is $55,000 annually.Job Summary The Assistant’s role focuses on...

  • Operations Assistant

    4 weeks ago


    New York, United States The Custom Group of Companies Full time

    Our client, anti-hate organization is seeking an Operations Assistant to join their Planned Giving team.This position is temp-to-hire.The position is hybrid, Tuesday, Wednesday and Thursday will be onsite.The work hours are 9am – 5:30pm.The pay rate is $27.00 per hour.The perm salary is $55,000 annually.Job Summary The Assistant’s role focuses on...

  • Process Engineer

    2 months ago


    New York, United States Atalco Gramercy Operations Full time

    E ssential Functions Identify process improvements to enhance efficiencies and lower costs Perform technical studies, analyze operations and operating costs Audit internal/external technical data Assist in the decision-making process for directing change Establish new methods and procedures as needed to improve current and future process Evaluate inventory...

  • Process Engineer

    22 hours ago


    New York, United States Atalco Gramercy Operations Full time

    E ssential Functions Identify process improvements to enhance efficiencies and lower costs Perform technical studies, analyze operations and operating costs Audit internal/external technical data Assist in the decision-making process for directing change Establish new methods and procedures as needed to improve current and future process Evaluate inventory...