Operations Assistant

1 month ago

New York, United States Phaidon International Full time

We are currently expanding our Operations Team and seeking a Diligent Operations Assistant with a strong customer service focus to be located in our fast-growing office in Midtown Manhattan.

Primary Duties & Responsibilities

* Act as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls.
* Maintain the professional appearance and overall cleanliness of the office environment.
* Managing kitchen and coffee equipment and ordering/stocking office supplies.
* Receive, distribute, and assist employees in sending all packages and mail.
* Utilize building systems to input all visitor, security, and maintenance requests.
* Support local company events and client entertainment.
* Coordinate communications and payments for all local office vendors and suppliers.
* Track and reconcile company credit card purchases and receipts.

Other Duties & Responsibilities

* Building relationships with National Team of Business Operations Associates and Local Office.
* Work jointly with the local office leadership to complete one-off tasks and projects.
* Complete ad hoc projects at the discretion of your supervisor.
* Purchase and distribute gifts and incentives upon request.
* Managing and protecting information - scanning, copying, and shredding.
* Assist with the maintenance and organization of corporate documents and records.
* Assist with booking, tracking, and calendaring of employee travel.

Required Skills & Qualifications

* High school diploma or GED.
* Computer literacy and experience working with Microsoft Office Suite.
* Positive attitude and friendly demeanor.
* Ability to follow instructions and work independently.
* Strong written and verbal communication skills.
* Attention to detail and strong organizational skills in a fast-paced environment.

Preferred Skills & Qualifications

* Bachelor's degree.
* 1+ years of professional work experience in an office environment.
* Event or Travel planning experience.
* Proactive mindset with demonstrated ability to solve problems before they arise.

Our core working hours for this role:

M-W: 8:30am-6pm

Th: 8:30am-5:30pm

F: 8:30am-3pm

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