Litigation Docketing Coordinator
2 weeks ago
Job Description: Docketing Coordinator
Position Overview: The Docketing Coordinator is responsible for managing and ensuring the timely and accurate calendaring of deadlines and court dates. This role involves docketing important case-related dates, linking relevant pleadings to calendar events, synchronizing timekeeper calendars, and generating reports on a matter and timekeeper basis. The Docketing Coordinator will also collaborate across departments to develop best practices, maintain documentation, and mitigate risks related to docketing.
This position is eligible for participation in the firms flexible work program.
Key Responsibilities:
- Docket deadlines and court dates in a rules-based calendaring system, ensuring accuracy and adherence to firm standards.
- Review and verify deadlines submitted by case teams, make recommendations for changes as necessary.
- Maintain a comprehensive understanding of current court rules and procedures, conducting research using tools like PACER and CourtLink.
- Design and distribute regular docket reports to attorneys, case teams, and practice groups.
- Develop and update workflows to ensure all new matter and deadline information is captured and managed to minimize risk.
- Communicate promptly with attorneys and professional staff to ensure timely and accurate docket entries.
- Notify attorneys and staff of relevant rule changes or amendments.
- Assist in maintaining the firms automated court document retrieval service.
- Work with management and IT to identify, troubleshoot, and resolve technical issues related to docketing applications.
- Train staff on docketing procedures, including the creation of reports and submitting items through the docketing portal.
Skills and Abilities:
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and priorities under tight deadlines.
- Proficient in docketing software (Compulaw Vision/MyView preferred), MS Office (Word, Excel, Outlook, PowerPoint), and Adobe Acrobat.
- Strong organizational, communication, and interpersonal skills with the ability to build relationships at various levels.
- Analytical and problem-solving skills, with a demonstrated ability to propose and implement innovative solutions.
- Maintain confidentiality and establish effective working relationships in both individual and team environments.
Education and Experience:
- High school diploma required; Associate degree, Bachelors degree, or Paralegal certification preferred.
- 2+ years of experience in litigation docketing within a law firm.
- Experience with rules-based calendaring software required (Aderant Compulaw and MyView preferred); knowledge of document management systems (preferably NetDocuments) is strongly preferred.
- Extensive knowledge of federal, state, local, and agency rules of procedure.
- Experience training staff and contributing to change management preferred.
- Knowledge management or project management experience preferred.
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