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Subcontract Administrator III

3 months ago

Falls Church, United States Amentum Full time
Amentum is looking for a motivated cleared Subcontract Administrator 3 to work remote-telework near our Northern Virginia site in Falls Church, VA. This position is primarily a telework position however, there may be a few meetings throughout the year that you need to attend on-site. Living within driving distance to Arlington, VA is required.

The Subcontract Administrator 3 is responsible for all aspects of subcontract administration. Provide an effective contract and procurement management program which ensures compliance with requirements of procurement activities, focusing on administration of subcontracts. Perform liaison function between internal and external customers.

Essential Responsibilities:

Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications and correspondence. Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions. Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations, cost/price analyses, Cost Accounting Standards (CAS), Labor Law, Equal Employment Opportunity (EEO), audit, environmental reporting, and technical compliance. Provide suggestions to others as a subject matter expert. Review and process purchase requisitions. Compile documentation to establish subcontract files. Conduct subcontract file reviews in support of Government audits in accordance to the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations (DFARs). Conduct subcontracts training for technical and subcontract staff. Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process. Develop and maintain procurement files. Monitor and track subcontractor deliverables. Draft/review/negotiate subcontract agreements. Negotiate terms and conditions with Government/commercial customers and subcontractors. Ensure compliance with governmental law and divisional policies on contracts and procurement. Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers. Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel. Maintain a filing system and be responsible for correspondence on contracts and procurement matters. Manage/coordinate subcontract activities to include subcontractors performance and award fee determinations. Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business activities/fairs. Participate in the development of Federal Services policies and practices; ensure subcontract practices, transactions, and documentation comply with policies and procedures, contract requirements, and Government regulations. Provide interpretation of subcontracts, organize or process correspondence with contracting parties, and monitor fulfillment of contractual obligations. Conduct subcontract closeout. Enter subcontracts into the Costpoint accounting system.

Minimum Requirements
  • Bachelor's degree in Business Administration and a minimum of 7 years' of job related experience or equivalent experience can be substituted for the degree.
  • 5-7 years of experience working on construction-based subcontracts.
  • Must be able to work a minimum of two days a week in the Annapolis Junction office.
  • The selected applicant must have excellent communication and negotiation skills and working knowledge of word processing, database, spreadsheets, and integrated software applications are required.
  • Position may require travel.
  • Active TS/SCI with Poly preferred but will consider a SECRET at minimum for the ideal candidate who has the willingness and ability to obtain and maintain a TS/SCI with poly.
Preferred Qualifications
  • MBA or Masters Degree preferred


Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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