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Grants/Contracts Accountant

4 weeks ago

Raleigh, United States Shaw University Full time

Job Summary:

Reporting to the Controller, the Grants Accountant is responsible for accounting duties related to post-award administration and assisting the Pre-/Post-Award Specialist with the pre-award final proposal budget review. The Pre-/Post-Award Specialist provides primary accounting function for all grant monitoring administration, compliance, grant accounting, and financial reports of awarded grants through their final closing.

Essential Job Functions:

Pre-award:

  • Facilitate budget review of proposal submissions as well as financial information.
Post-award:
  • Reconcile expenditures with grant budgets.
  • Assign account codes to incoming grants for accounting in University accounting system; assign project code for viewing on university intranet.
  • Encumber and unencumber grant funds.
  • Draw down grant funds.
  • Approve all budget transfers and compare all expense and time & effort submissions against grants, maintains journal entry on each requisition (which are notes on reconciliation)
  • Monitor time & effort reporting.
  • Respond to any PI questions on post-award reconciliation in conjunction with Grants Administrator
  • Notifies Director of Grants on regular basis of current/actual expense for all University grant/sponsored project/contracts
  • Maintains database that records grant expenses and available funds according to concurrent schedules, grant year and university, and ensures carryover balances for each grant are properly recorded.
  • Perform all necessary financial accounting related to grant closeout.
  • Support the training of PIs in grant compliance as needed.
  • All other related duties as assigned.
Supervisory Responsibilities

The Grants and Contracts Accountant may be responsible for hiring and overseeing work-study students to assist with job duties.

Minimum Job Qualifications

Education and/or Experience
  • Bachelor's degree in accounting or finance from an accredited institution of higher learning required.
  • Accounting education or experience a must, along with budget management work.
  • Must be an experienced user with Microsoft Word and Excel, with advanced database skills.
  • Work generally requires 3+ years of relevant grants and contracts experience.
  • Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
  • Experience in Jenzabar preferred.


Certificates, Licenses or Registrations

Research or grants education and/or certification are highly valued.

Five Specific Competencies

Achieving Results

Sets challenging goals, tracks progress towards them, solves performance problems, and demonstrates urgency and drive towards achieving them.

Collaboration

Builds constructive working relationships with clients/customers, other work units, community organizations and others to meet mutual goals and objectives. Behaves professionally and supportively when working with individuals from a variety of ethnic, social and educational backgrounds.

Communication

Clearly and respectfully conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed as appropriate. Demonstrates good written, oral, and listening skills.

Customer Service

Makes customers/clients and their needs a primary focus of one's actions; shows interest in and understanding of the needs and expectations of internal and external customers (including direct reports); gains customer trust and respect; meets or exceeds customer expectations.

Strategic Focus

Understands how an organization must change considering internal and external trends and influences; keeps the big, long-range picture in mind; builds a shared long-range organizational vision with others. Committed to course of action to achieve long-range goals and influences others to translate vision into action.

Other Competencies (skills, abilities, behavior)

Must have a philosophy that is consistent with the Mission, Vision, and Core Values of the organization. Vision, commitment, and experience in achieving goals and pursuing excellence is critical. Strong customer skills. Strong empathy and people skills. Excellent organizational skills. Ability to work well independently and as a member of a team. Ability to manage multiple projects simultaneously. Must be able to read, write and speak fluently in English.

Physical Demands

Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds occasionally), bending, and carrying. Specific vision abilities include the ability to use close vision. The employee is regularly required to talk and hear, and to use hands and fingers to handle or feel.

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