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Specialist, Employment
2 months ago
Position Summary Information
Position Title
Specialist, Employment
Position Type
Full Time Regular - 30 Hours Per Week
Annual Schedule
12 months
Expected Work Schedule
Standard
Anticipated Days
Monday,Tuesday, Thursday, Friday - teleworking is not an option for this positon
Anticipated Hours
8:30 a.m. - 5:00 p.m.
Anticipated Hours per Week
30
Work Location
A-B Tech Main Campus
Job Description Summary
Serves as primary contact for information and assistance related to the hiring of part-time temporary, adjunct, and student employees of the College. Ability to maintain strict confidentiality regarding applicant, employee, and former employee information. Supports the selection and hiring process by providing accurate, courteous, and efficient service to the various internal and external customers served by this position. Collects, evaluates, and maintains required faculty and staff credentials. Demonstrates RISE for people as individuals and shows a commitment to providing a welcoming, supportive, and inclusive environment.
Duties
1. Follows the Colleges Policies & Procedures and applicable laws related to employment, hiring, credentials, and related areas.
2. Assists in updating training, reference materials, and procedural documents related to the employment process.
3. Provides spreadsheet reports on part-time vacancies, new hires, and other related hiring data, as needed.
4. Serves as a resource for candidates inquiring about positions and needing assistance with their application.
5. Assists with checking references for potential full-time and part-time regular new hires.
6. Works with hiring supervisors of part-time vacancies regarding updates and general maintenance of their postings.
7. Meticulously maintains and regularly audits the tracking spreadsheet, paper files, and ePersonnel Action Forms for part-time pending hires and secondary positions.
8. Provides support for supervisors and new hires throughout the hiring process (part-time limited and adjuncts).
9. Conducts background and other checks on all part-time temporary, adjunct, and student employee new hires, including additional clinical background checks required for clinical instructors. Review results and refers cases to HR Coordinator or Director of Employment & Employee Relations as needed and maintains proper documentation for personnel files.
10. Documents tracking of foreign nationals utilizing Windstar program software.
11. Enters Full-time Regular and Part-time Regular postings into the Applicant Tracking System. 12. Creates the Full-time Regular vacancy file and posts the position on the North Carolina Community College System website.
13. Receives, reviews, and logs incoming official and unofficial transcripts and credentials for new employees.
14. Works with HR Coordinator or Director of Employment & Employee Relations to schedule full-time interviews and email interview confirmations.
15. Compiles interviewer packets for full-time interviews.
16. Ensures the electronic submission of North Carolina New Hire Reporting Forms regularly, in compliance with applicable laws.
17. Gathers new hire paperwork for new hires, entering the e-Verify, and ensuring all paperwork is completed for part-time new hires.
18. Monitors, distributes, and responds to inquiries in the HR email inbox in a timely manner.
19. Answers HR main phone line and distributes calls to appropriate HR staff.
20. Keeps I-9 files organized and up to date.
21. Acts as the department point of contact for the credential verification processes including collecting and evaluating credentials required for faculty and staff.
22. Trains and provides guidance to supervisors on the use of the electronic Personnel Action Form (ePAF) system for hiring, re-hiring, internal secondary employment, and documenting credentials.
23. Works collaboratively with the HR Data Management Team as the primary administrators of the ePAF system.
24. Works with other HR Staff to provide coverage of the front desk.
25. Contributes to the College Vision, Mission, Values, and RISE statement.
26. Supports workforce diversity in all its aspects.
27. Performs other duties as assigned.
Minimum Requirements (Applicant must meet all of the minimum requirements)
1. Associate degree;
2. Two years of full-time or equivalent work experience in an office environment with current knowledge and proficiency in Microsoft Office suite, to include database applications.
3. Two years of full-time or equivalent work experience completing Human Resources related duties or employment recruiting duties.
4. Experience multi-tasking and prioritizing tasks to meet deadlines.
5. Experience working in a public facing office setting providing excellent customer service (internal/external customers).
Preferred Qualifications
1. Associate degree in Human Resources, Office Systems Technology, or Business Administration.
2. Experience working in human resources in a college or university
3. Experience with Adobe Pro, Zoom, SharePoint, or similar software.
4. Experience using Colleague or similar information system
5. Experience with Microsoft PowerPoint or similar presentation software.
6. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.
Special Instructions to Applicants
Applicant Should:
1. Read the following before submitting the Application:
- Application Selection Process
- Technical Support Tips
- When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.
PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT
If selected for hire:
- If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
- Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.
PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.
Why Should I Work at A-B Tech?
A-B Tech is nestled in the mountains of Western North Carolina and has served as the region's premier two-year college since our establishment in 1959. With five locations, the College service area includes Buncombe and Madison Counties. We are a family of approximately 10,000 curriculum students, 14,000 continuing education students, and 1,100 faculty & staff. We offer an array of programs to meet local workforce needs which culminate in 55 degrees, 18 diplomas, and 56 certificates. A-B Tech is indicative of the modern comprehensive community college - providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family
A-B Tech Welcoming Culture (R.I.S.E)
A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, Support, and Equity for Everyone.
This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more
A-B Tech is looking for:
A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.
Position Summary
Posting Detail Information
Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration)
09/23/2024
Start Date
10/21/2024
Keep Open Until Filled
Yes
Salary or Hourly Pay Range (Salary is Non-Negotiable)
$33,912
Total Compensation
Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.
The total compensation for this position includes an 24.04% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.
Benefits Summary
Total Compentation: 53,493
•Medical and Pharmacy Plan
•Dental Plan
•Vision Plan
•Flexible Spending Accounts
•Short and Long-Term Disability
•Death Benefits
•Life Insurance
•Supplemental Policies
•Professional Liability
•Vacation Leave up to 26 days per year
•Sick Leave of 12 days per year
•Holiday Leave
•All required protected leaves plus: Civil, Bereavement, Parental, Community Service, Maternity/Paternity, Shared, Educational, Military
•Tax-sheltered Supplemental Retirement Plans
•Tuition Reimbursement Plan
•State Employees Credit Union membership
•Employee Assistance Network
•Annual Flex Benefit
•Alternative Work Schedules
•Longevity Pay
•Educational Attainment
•Personal observance leave (2 days)
Questions
A-B Tech's Human Resources (HR) department is located on the main campus at the Sunnicrest House. This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home's life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am - 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu.
We look forward to welcoming you to our A-B Tech family
