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Budget and Office Support Analyst

3 months ago

Long Beach, United States California State University Full time

Budget and Office Support Analyst

Job no: 540849 Work type: Staff Location: Chancellor's Office Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Budget and Office Support Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. Salary

The anticipated salary hiring range is up to $6,401 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification

Administrative Analyst/Specialist – Exempt II Position Information

The California State University, Office of the Chancellor, is seeking a Budget and Office Support Analyst to be responsible for the External Relations and Communications (ERC) Division budget; tracking and monitoring systemwide strategic initiatives, goals and projects; tracking survey results using predetermined metrics and key performance indicators; and supporting various projects, initiatives and meetings for the ERC Division. Responsibilities

Under the general direction of the Director of Operations, External Relations and Communications, the Budget and Office Support Analyst will perform duties as outlined below: Division Budget

Provides support to the Director of Operations on the division budget and fiscal matters and informs the Director of Operations of any budget implications for the division. Ensures that all expenditures are justified, approved, reviewed and accounted for in accordance with policy. Works closely with the CO Budget Office and ERC senior leadership on the annual division budget process and closely monitors the budget on a regular basis. Processing and reviewing departmental contracts and yearly subscriptions. Assisting in the preparation of the quarterly lobbying disclosure reports for the ERC division, Chancellor and the Board of Trustees. Preparing monthly budget reports and projections of current and anticipated needs. Providing monthly recommendations about financial planning and budget analysis to the Director of Operations. Researching budget issues, such as purchase order (PO) encumbrances, systemwide allocations, and expenses for Interagency Financial Transactions (IFT) requests. Provides guidance and training on budget-related issues to the division senior leadership and their Administrative Assistants. VC Office Support

Assisting the Director of Operations with office moves and division space needs and allocation. Serving as the Inventory Coordinator for the VC Office’s equipment. Creating and administering division surveys and preparing complex reports. Maintaining and updating the division website, CSYou (intranet) and division SharePoint site. Researching, creating and setting up new systems, tools, and reports in tracking metrics for performance measures. Meeting and Event Support

Collaborating closely with the Director of Operations to assist with planning, preparing, and anticipating logistical needs for meetings and events. General Office Support

Provides general administrative support including assisting with front office duties. Participates and assists in organizing and coordinating additional projects and special events and meetings. Responds to a variety of campus and department staff inquiries. Qualifications

This position requires: A Bachelor's degree in a related area and a minimum of five years of progressively responsible experience in a complex organization OR equivalent combination of education and experience. Experience in working with complex budgets and spreadsheets. Proficiency with Microsoft Excel, Word, Outlook and PowerPoint. Strong analytical and organizational skills with impeccable attention to detail. Ability to work with all levels of management and staff. Effective interpersonal, written, and verbal communication skills. Excellent proofreading skills and ability to develop techniques to ensure the accuracy of information. Application Period

Priority consideration will be given to candidates who apply by July 12, 2024. Applications will be accepted until the job posting is removed. How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

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