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Purchasing Coordinator

2 months ago

Culver City, United States Thomas James Homes Full time

Job Description Job Description

THE ROLE:

The Purchasing Coordinator is responsible for providing administrative support to the purchasing team to ensure all projects are bought out on time and on budget. Ensures all information is input into the system and kept updated and accurate. Keeps track of bid information and updates all pricing information. DAY IN THE LIFE: Provide administrative support for purchasing department including the processing of bid packages, options, correspondence, data entry, preparation and/or maintenance of miscellaneous reports, bids, and trade partner/vendor files. Ensure and maintain the accuracy of Scopes of Work for all trade partners and vendors. Create Bid Spec/Scope documents utilizing project-specific Standard Features for each trade. Prepare and distribute bid packages for new projects and/or plan changes. Manage and update master bid list to include current and new trade partners. Review and analyze monthly cost changes to provide and maintain accurate pricing and budget information including option cost tracking. Help produce/manage quarterly Purchasing Department reports creation, distribution, and analysis for assigned projects. Perform contract tracking and administration. Track all Model Discounts by trade. Manage new vendor applications, insurance verification, files, etc. Create change orders with effective time frames for vendor transitions or pricing changes to appropriate team members. Arrange training/ informational meetings with new or existing trade partners and vendors to ensure proper expectations are established across all departments. Create, compile, and maintain an organized and accurate unit pricing database. Seek out, compile, and analyze potential cost savings by trade partner and vendor. Assist Purchasing Agents/Managers and Management team with bidding and takeoffs when needed. Analyze and adjust the budget to actual costs on every house at closing. Enter price changes in HB1 system. Follow company expectations, including internal control and ethics policies, regarding trade partner and vendor selection/relations and national account. Investigate research and resolve problems with billing and/or missing paperwork for subcontractors. Classify and track costs and Purchase Orders for proper budget allocation. Ensure invoices are not duplicated prior to issuing purchase order and/or approving payments. WHAT YOU’LL NEED: High School Diploma or equivalent required 1-2 years of Purchasing or related work experience WHAT WILL SET YOU A PART: Has a general knowledge of the homebuilding process to be able to coordinate a variety of tasks in the land development area. Has a high-level attention to detail and follow-through abilities to bring to completion. Demonstrates a sense of urgency and follow-up skills to be on or ahead of timelines. Has a basic understanding of reading plans and bids, project scopes and work orders to support in reviewing, filing, and tracking each item. The compensation range for this role is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. Thomas James Homes is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.

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