Director of Operations

3 weeks ago

Buda, United States Diocese of Austin Catholic Parishes Full time
DIRECTOR OF OPERATIONS

Santa Cruz Catholic Church

Buda, Texas

Classification: 40 Hours Full Time, Exempt

Reviewed: 02/2024

Catholic Requirement: Yes

Job Summary:

As a key adviser to the Pastor on all business-related aspects of Santa Cruz Catholic Church and School, the Director of Operations is responsible for the full range of business administrative functions: including but not limited to: accounting, finance, human resources, facilities and maintenance, campus security, communications, technology, and purchasing. These functions must be performed in such a manner as to enable the Pastor to concentrate on the spiritual needs of the parish. This leadership is guided by the necessary approvals from the Pastor in conjunction with the Diocesan accounting and internal control procedures and the Parish finance council.

Essential Job Duties:
  • As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Santa Cruz Catholic Church in both your professional and personal life.
  • Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
  • Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
Business Administration
  • Provide leadership and supervision for the Santa Cruz staff in general and specifically oversee the Operations team which includes Administrative Staff, Facilities Team, and Finance Contractor
  • Evaluate staff through annual performance reviews, coaching, and mentoring
  • Participate in regular leadership team and staff meetings
  • Maintain personnel records for all parish employees and oversee updates as needed
  • Manage record keeping of vacation/sick time for parish employees
  • Manage the proper implementation of diocesan policies in collaboration with the Pastor
  • Manage the Paylocity HRIS system for data integrity in hiring, onboarding, HR management, payroll, and benefits processes
  • Manage the onboarding process of all new employees to the office ensuring they have the proper technology, and security protocols, and provide all necessary tools for their success.
  • Maintain, evaluate, and update employee manual on a yearly basis
  • Maintain technology needs of the parish, as well as serve as liaison with IT company and phone company.
General Administration Oversight
  • Direct the management of the parish office.
  • Office hours of the parish: weekly, holidays
  • Manage and maintain the Parish census and related databases
  • Proactively manage the technology needs of the parish.
Financial Oversight
  • In conjunction with the Finance Contractor, oversee the budget creation process.
  • Coordinate all reporting and communications needed for Finance Council meetings including but not limited to meeting reminders, pre-meeting with the Finance Council chair, working with the Finance Contractor to produce financial reports
  • Ensure Diocesan reports are submitted in a timely manner
  • Review invoices prior to payment to ensure receipt of materials or services and conformity to policy, budget, and policies
Facilities Management
  • Create, document, manage, publish, and communicate processes for preventative maintenance, repairs, security, technology, etc.
  • Foster and maintain effective relationships with the preferred vendors for church and school maintenance.
  • Establish and monitor preventative maintenance and upkeep for all facilities and properties.
  • Establish, implement, and improve parish security program and coordinate security measures to ensure the safety of staff, parishioners, and visitors
  • Lead major repairs, renovations, and capital projects in accordance with Diocesan policies
  • Coordinate the use of facilities and equipment, including scheduling
  • Coordinate the acquisition of any required local permits for facilities, upgrades, repairs, maintenance, and special events
  • Establish and maintain capital assets and inventory records
  • Serve as parish liaison to local government agencies
Knowledge, Skills and Abilities
  • 1-2 years of supervisory experience.
  • Experience with scheduling and ordering/managing supply inventory.
  • Ability to create a welcoming, customer service-focused environment.
  • Excellent communication skills.
  • Ability to work under pressure while multi-tasking.
  • Ability to work flexible shifts: days, weekends, and/or nights.
  • Excellent computer skills and experience with Microsoft Office and general computer applications.
  • Experience with databases.
  • Knowledge of the Catholic Church.
Minimum Qualifications:

Education and Training:
  • Bachelor's Degree requirement.
  • Equivalent years of experience may be substituted for degree.
Experience:
  • Three (3) years of full-time, wage-earning, general reception/volunteer coordination experience
  • Two (2) years of experience in word processing, publishing software, and data system computer program.
Language:
  • English (Proficient in conversing, reading and writing)
  • Spanish (Proficient in conversing, reading, and writing)
Catholic Requirement:
  • Must be a practicing Roman Catholic in good standing.

  • Aquatics Director

    4 weeks ago

    Buda, United States YMCA of Austin Full time

    How you Will Power our Purpose (Job Summary) As the Aquatics Director, you will play a vital role in the Y's mission to enrich and empower the community. Guided by the Associate Executive Director and Program Executive of Aquatics, your primary respo Director, Aquatics, Leadership, Operations, Staff, Swim Instructor, Business Services

  • Director of Operations

    4 weeks ago

    Buda, United States Diocese of Austin Catholic Parishes Full time

    Job DescriptionJob DescriptionDIRECTOR OF OPERATIONSSanta Cruz Catholic ChurchBuda, TexasClassification: 40 Hours Full Time, ExemptReviewed: 02/2024Catholic Requirement: YesJob Summary:As a key adviser to the Pastor on all business-related aspects of Santa Cruz Catholic Church and School, the Director of Operations is responsible for the full range of...

  • Executive Director

    7 days ago

    Buda, United States Plumbing Heating Cooling Contractors Association of Texas Full time

    The **Plumbing-Heating-Cooling Contractors Association of Texas (PHCC)** is a state trade association founded in 1914. Its purpose and mission are to advocate for the licensed skilled trades dedicated to plumbing and HVAC. As the largest provider of state-mandated continuing education, **PHCC** takes the lead in producing quality curriculum, employing the...

  • Director of Operations

    2 weeks ago

    Buda, United States Sainthelens Full time

    DIRECTOR OF OPERATIONS Santa Cruz Catholic Church Buda, Texas Classification: 40 Hours Full Time, Exempt Reviewed: 02/2024 Catholic Requirement: Yes Job Summary: As a key adviser to the Pastor on all business-related aspects of Santa Cruz Catholic Church and School, the Director of Operations is responsible for the full range of business administrative...

  • Aquatics Director

    2 weeks ago

    Buda, United States Greater Austin YMCA Full time

    Job DescriptionHow you Will Power our Purpose (Job Summary) As the Aquatics Director, you will play a vital role in the Y's mission to enrich and empower the community. Guided by the Associate Executive Director and Program Executive of Aquatics, your primary responsibility will be to oversee all aspects of aquatic operations and programs at the center....

  • Health & Wellness Director (Hays)

    2 weeks ago

    Buda, United States Greater Austin YMCA Full time

    Job DescriptionHow you Will Power our Purpose (Job Summary) As a Health Wellness Director, you will play a critical role in ensuring the staff is successful in delivering a high-quality program and class experience to all members by coaching and providing ongoing training. You will manage, develop, and implement strategies to successfully meet department...

  • Pharmacy Manager

    4 weeks ago

    Buda, United States Baylor Scott & White Health Full time

    JOB SUMMARYThe Manager of Pharmacy oversees the functions, services and staff within a Pharmacy Department in agreement with systemwide goals. Works in conjunction with the Director of Pharmacy to give comprehensive pharmaceutical care to patients, utilizing the standards of evidence-based medicine and medication safety to assure positive therapeutic...

  • Pharmacy Manager

    4 weeks ago

    Buda, Texas, United States Baylor Scott & White Health Full time

    JOB SUMMARYThe Manager of Pharmacy oversees the functions, services and staff within a Pharmacy Department in agreement with systemwide goals. Works in conjunction with the Director of Pharmacy to give comprehensive pharmaceutical care to patients, utilizing the standards of evidence-based medicine and medication safety to assure positive therapeutic...

  • City Hall Receptionist

    3 weeks ago

    Buda, United States City of Buda, TX Full time

    **About Us**: **A Great Place to Work** The City of Buda is a fantastic organization to work for, one that values both its customers and employees. Employment with the City of Buda offers opportunities for personal and professional growth in a dynamic environment. The City of Buda is searching for talented and motivated individuals who are committed to...

  • Recreation Program Coordinator

    1 week ago

    Buda, United States City of Buda, TX Full time

    **About Us**: **A Great Place to Work** The City of Buda is a fantastic organization to work for, one that values both its customers and employees. Employment with the City of Buda offers opportunities for personal and professional growth in a dynamic environment. The City of Buda is searching for talented and motivated individuals who are committed to...

  • Rv Service Coordinator

    2 weeks ago

    Buda, United States Airstream of Austin Full time

    **Start your journey with Blue Compass RV as we are looking for an RV Service Coordinator to join our team.** **THE ROLE**: The RV Service Coordinator is responsible for managing and coordinating the service and maintenance operations of recreational vehicles (RVs). This role ensures that all service activities are performed efficiently, meet quality...

  • Landscape and Maintenance

    3 weeks ago

    Buda, United States WinGen Plants Full time

    Landscaper/Maintenance - WinGen, TX WinGen Plants is a small multinational plant breeding and product development company based in Austin, Texas, USA. We are part of a large international horticultural network and are dedicated to the breeding and development of novel and innovative ornamental plant varieties. At WinGen, you will be working to develop and...

  • Controller

    1 week ago

    Buda, United States Buda Woodworks Full time

    **Financial Controller Job Description** Buda Woodworks (“Buda” or the “Company”) is a privately held, growth oriented, architectural millwork firm providing design, fabrication, and installation of high-end custom millwork to commercial customers. Buda is part of Montbleau Holdings (“Holdings”), a family of millwork companies owned by a private...

  • Pool Maintenance Specialist

    4 weeks ago

    Buda, United States Pool Scouts of Texas Hill Country Full time

    Job DescriptionJob DescriptionAre you looking for a professional work environment? Do you enjoy working in a team? Do you like driving? Do you enjoy working outside? Congratulations! You have come to the right place! JOIN our Pool Scouts team and help us turn the pool into a beautiful, stress-free zone: Scouts Honor.The Position:Pool Scouts is a company...

  • Flexible Schedule

    2 weeks ago

    Buda, United States Lawn Doctor of South Austin-San Marcos Full time

    Job DescriptionJob DescriptionBenefits:Flexible scheduleFree uniformsHealth insuranceOpportunity for advancementPaid time off Lawn Doctor is looking for individuals dedicated to providing high-quality, customer-focused lawn care services to join our team as Lawn Care Technicians. Our Lawn Care Technicians are customer-facing brand ambassadors. They treat...

  • Lawn Technician

    1 week ago

    Buda, United States Lawn Doctor of South Austin-San Marcos Full time

    Job DescriptionJob DescriptionBenefits:Flexible scheduleHealth insuranceOpportunity for advancementPaid time offLawn Doctor is looking for individuals dedicated to providing high-quality, customer-focused lawn care services to join our team as Lawn Care Technicians. Our Lawn Care Technicians are customer-facing brand ambassadors. They treat lawns with top...

  • Program Counselor/Therapist

    4 weeks ago

    Buda, United States Infinite Recovery Full time

    Job DescriptionJob DescriptionJOB DESCRIPTIONJob Title: Program Counselor/TherapistDepartment: ClinicalFLSA Status: ExemptSUMMARYCounsels and aids individuals and families requiring assistance dealing with substance abuse problems, such as alcohol or drug abuse by performing the essential functions of the role. This position reports to the Clinical Director....

  • Receptionist/office Support

    1 week ago

    Buda, United States Plumbing-Heating-Cooling Contractors Association of Texas Full time

    Overview: **Responsibilities**: - Answer, screen, and forward incoming phone calls - Register students for classes and place/send out orders - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Ensure reception area is tidy and presentable - Receive, sort, and distribute daily...

  • Events Specialist

    4 weeks ago

    Buda, United States Transformations by Austin Angels Full time

    Job DescriptionJob DescriptionAbout Austin Angels:Austin Angels is a dynamic nonprofit organization dedicated to revolutionizing the foster care experience for children, youth, and families. Since our establishment in 2010, we have been committed to providing unwavering support to individuals within the foster care system through intentional giving,...

  • Personal Trainer

    2 weeks ago

    Buda, Texas, United States Greater Austin YMCA Full time

    Job DescriptionAre you passionate about guiding others on their fitness journey? As a dedicated Personal Trainer, you'll embark on a dual role that extends beyond the confines of a traditional fitness position. Your primary focus will be on building a robust personal training client base. This involves not just providing fitness guidance but also...