Admin Support Assistant 2

3 weeks ago

Overland Park, United States Black & Veatch Full time

Admin Support Assistant 2 To provide support to one or more managers, but also provide support to a workgroup such as a department, division or regional office, under minimal supervision from a manager or director. Position requires proficiency in administrative assistant support role. Duties and tasks are often non-routine, requiring independent judgment and problem-solving. Possesses thorough knowledge of workgroup's policies and procedures, as well as general knowledge of company policies and processes. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Key Responsibilities Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents Maintains manager's or work group's calendar Organizes flow of administrative work through supervisor's office Contributes to the development of other department or company initiatives Liaises with Black and Veatch contingent coordinator and/or employment agency Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences Generates or distributes ad hoc reports using various business systems and databases Orders office supplies May coordinate completion of timesheets Reviews and approves timesheets May code, route, and track invoices Creates expense reports May review expense reports for compliance May verify accuracy of invoices prior to approval Generates simple documents, such as letters, memos, spreadsheets and presentations Prepares files for archiving Performs scanning and electronic filing Answers phones Greets and directs visitors Assembles documents (reproduction and collation) Performs word processing and data entry Performs other general clerical duties as needed Individual contributor with no subordinates Preferred Qualifications 5+ years relevant experience preferred High School Diploma or equivalent preferred Minimum Qualifications Intermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations. Work Environment/Physical Demands Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time. Competencies Customer focus

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