Admin Support Assistant 2 Job Details | Black

Admin Support Assistant 2Together, we own our company, our future, and our shared success. As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.To provide support to one or more managers, but also provide support to a workgroup such as a department, division or regional office, under minimal supervision from a manager or director. Position requires proficiency in administrative assistant support role. Duties and tasks are often non-routine, requiring independent judgment and problem-solving. Possesses thorough knowledge of workgroup's policies and procedures, as well as general knowledge of company policies and processes. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.Key ResponsibilitiesOrganizes and prioritizes activities for manager(s), including controlling access to manager's calendarScreens and responds to telephone and email inquiries, as well as written correspondence, on behalf of managerPlans and arranges meetings, travel, and events, and coordinates applying for international travel documentsMaintains manager's or work group's calendarOrganizes flow of administrative work through supervisor's officeContributes to the development of other department or company initiativesLiaises with Black and Veatch contingent coordinator and/or employment agencyApproves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differencesGenerates or distributes ad hoc reports using various business systems and databasesOrders office suppliesMay coordinate completion of timesheetsReviews and approves timesheetsMay code, route, and track invoicesCreates expense reportsMay review expense reports for complianceMay verify accuracy of invoices prior to approvalGenerates simple documents, such as letters, memos, spreadsheets and presentationsPrepares files for archivingPerforms scanning and electronic filingAnswers phonesGreets and directs visitorsAssembles documents (reproduction and collation)Performs word processing and data entryPerforms other general clerical duties as neededManagement ResponsibilitiesIndividual ContributorPreferred Qualifications5+ years relevant experience preferred. High School Diploma or equivalent preferredPreferred Skills:Intermediate MS Word skillsIntermediate MS Office Excel and PowerPoint skillsIntermediate MS Outlook skillsSpelling and grammar skillsConcentration and cognitive skillsInitiativeInterpersonal skillsAttention to detail and reading comprehensionCommunication skills, including verbal and written skillsEthics and valuesIntegrity and trustAbility to make decisionsAbility to prioritizeProblem-solving abilityExpense Reporting Systems (Creating)Expense Reporting PoliciesandProcedures (Reviewing and approving)Time Reporting PoliciesandProceduresTime Reporting SystemsPeopleSoft andBlueprintBasic UsersTravel SystemsTelephony and Web conferencingElectronic Repository SystemsFinancial Information SystemsMinimum QualificationsIntermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.Work Environment/Physical DemandsNormal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.CompetenciesCustomer focusSalary PlanADO: Administrative ServicesJob Grade013Black & Veatch endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program. To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time. A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program. We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership. By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients. BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.Nearest Major Market: OlatheNearest Secondary Market: Kansas CityJob Segment: Engineer, Engineering