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Associate, Administration

4 months ago

Charlotte, United States Chello Full time

Chello is built on a foundation of pioneering data-intelligence and our team of innovators, driven to tackle the financial challenges of the industries we serve. At its core, it's the first of its kind digital banking platform that delivers daily business insights, cash flow predictions, access to funding and more.

The Associate, Administration (Receptionist & Office Coordinator) will handle administrative and receptionist duties to ensure the smooth operation of the office in a professional, safe and efficient manner appropriate to the business needs. Position works on-site and is based in Charlotte, North Carolina,

MAJOR DUTIES & RESPONSIBILITIES:

  • Oversee and support all administrative/receptionist duties in the office and ensure that office is operating smoothly.
  • Greet and assist visitors when they arrive at the office.
  • Receive and sort incoming mail and deliveries and manage outgoing mail.
  • Responsible for maintaining office facilities and supplies needed to conduct business and ensuring a clean, efficient & professional work environment.
  • Ensure office policies and procedures are met & implemented appropriately.
  • Coordinate the facilities management efforts including all maintenance/repairs and service contracts/relationships, serving as the first point of contact.
  • Handle necessary purchasing of office goods and services for the location following established processes.
  • Provide other administrative and clerical support to the team, including scheduling meetings, expense reports, maintaining calendars, assisting in travel logistics needs and reports for business units.
  • Assist Human Resources in coordinating interviews, orientations on day-to-day topics regarding but not limited to annual evaluations, special projects, reports, trainings, etc.
  • Handle coordination with other offices, external parties, etc.
  • Other duties may be assigned.
MINIMUM REQUIREMENTS:
  • Associate degree in business administration or related field required.
  • Two (2) years of related administrative experience preferred.
  • Minimum education and experience required can be substituted with the equivalent combination of education, training and experience that provides the required knowledge skills and abilities.
  • Self-starter with a hands-on approach to problem-solving & decision making.
  • Service driven with excellent interpersonal and communication skills.
  • Highly organized and able to manage a variety of tasks simultaneously observing attention to detail with minimum supervision.
  • Proficiency in MS Office (Word, Excel, PowerPoint) required.


Chello, is a division and trademark of Oriental Bank, Member FDIC. Equal Opportunity Employer (EEO Employer / Affirmative Action for Females / Disabled / Veterans)

Oriental is an Equal Opportunity Employer (EEO Employer / Affirmative Action for Females / Disabled / Veterans)

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