Construction Project Coordinator
4 weeks ago
GBA Builders is dedicated to building the critical environments common in the pharmaceutical, biotech, mission-critical, and other regulated industries. We provide pre-construction consulting, general contracting, design-build, and construction management at-risk services. GBA Builders is headquartered in Lenexa, Kansas with field offices throughout the United States.
We are currently looking for a highly organized individual who has a strong attention to detail to support our team. This individual will work on a wide variety of job responsibilities supporting multiple project managers as well as executive management. This position will act as a coordination hub for the department assisting multiple staff members and helping to ensure all parts and pieces are managed to deadlines. The ideal candidate will have a positive customer focus assisting both internal employees and external clients. An individual with a "can do" attitude is essential to creating and maintaining a positive work environment. If you see yourself thriving in a position like this, we encourage you to apply
Responsibilities:
- Provide project accounting support to Project Managers
- Support Executive Leadership Staff
- Assist Project Managers with project estimates, proposals, and sub-consultant contracts by offering editing and accuracy reviews.
- Maintain and update contract documents in AIA software
- Organize procedures to maintain office efficiency and quality of documents, reports, letters, and specifications.
- Manage project documentation controls - submittals, RFI's, proposal requests, etc.
- Proficient with tracking and reporting of Certified Payrolls, both for internal staff as well as with subcontractors and vendors.
- Assist with various office administration tasks as needed including, answering calls, coordinating group meetings, office events, conference registration coordination, travel arrangements, etc.
- Coordination of licensing and registrations
- Manage field staff per diem paperwork
- Plan and coordinate company engagement events and initiatives
- Track and maintain office supplies
- Complete expense reports for company card usage
- Other duties as assigned
- At least 5 years of experience required
- Associate or Bachelor's degree preferred
- Project cost accounting knowledge
- General ledger cost accounting experience preferred
- Proficient use of Microsoft Office, including Excel, Word and Power Point
- Ability to learn and acquire proficiency in construction specific software such as Viewpoint Spectrum, etc.
- Strong mathematical aptitude
- Detail oriented with ability to manage multiple projects at the same time
- Ability to compose, edit and proofread documents
- Excellent communication skills, both verbal and written
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