Facilities Coordinator

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

Eurofins is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organisation services. Eurofins is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. The Group also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to 55,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 50 countries. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

With over 30 years of specialized expertise in infectious disease, immunology and allergy testing for immunocompromised and critical patients, Viracor Eurofins is committed to helping medical professionals, transplant teams and reference labs get results faster, when it matters most. Viracor is passionate about delivering value to our clients by providing timely, actionable information — never losing sight of the connection between the testing we perform and the patients you serve. 

Basic Function and Scope of Responsibility: 

The Facility Coordinator is primarily responsible for the daily upkeep of the facility, warehouse and grounds.

Essential Job Duties:

Level I

• Monitoring of specimen delivery area.
• Transport specimen deliveries to laboratories as needed using corporate vehicle and notify Client Services of any delays in specimen delivery.
• Keep common printer areas organized and stocked with paper.
• Manage outgoing mail on a daily basis and assist with incoming mail as needed.
• Monitor the ongoing effectiveness of our third party cleaning company.
• Oversee day to day cleanliness and maintenance of the pre-accessioning area, kitchen, break room, conference rooms and other common areas (order and stock supplies, keep areas organized)
• Provide back-up support when needed for the dismantling and disposal of packaging from incoming specimens
• Perform routine safety / security checks of buildings and grounds; resolve any concerns with abilities (i.e. mopping up spills) or notify appropriate personnel for safety concerns as appropriate
• Ensure recommended vehicle maintenance and repairs are completed
• Collect trash throughout the facility and move to outside dumpsters daily
• Utilize internal software systems
• Clean driving record. Must be able to operate company vehicles including a 24’ box truck and cargo van
• Operate pallet jack to load and unload delivery trailers as required
• Operate pallet jack to move heavy equipment from one building to another multiple times a day, year around
• Actively participate in team and company meetings
• Other administrative duties as needed
• Other duties as assigned by management

Level II

Perform all duties of Level I, and in addition:

• Perform in-house repairs and maintenance as needed
• Conduct inventory, order and restock kitchen and janitorial supplies
• Assist Safety Officer in emergency response and preparedness
• Develop and maintain relationships with vendors and contractors
• Maintain records of all building-related maintenance and repair work completed
• Maintain facility plans such as floor plans and electrical/mechanical plans
• Provide support and assistance as required for special maintenance projects (e.g. office moves, installations, furniture moving and coordination, warehouse inventory, office set-ups, etc.)
• Coordinate maintenance and repair work with contractors
• Use company owned vehicle to travel to local equipment, supply or building material dealers to pick up miscellaneous parts, supplies or tools needed, adhering to the company Travel and Expense Policy
• Operate forklift or other machinery as necessary to unload or move components for storage, staging or placement

Level III

Perform all the assigned duties in level I and II, in addition:

• Monitor and make basic setpoint adjustments to HVAC control systems.
• Manage and/or act as primary lead for assigned contracted services.
• Coordinate lab special projects, moves and support requests.
• Manage lab warehouse storage needs and maintain inventory levels and conditions.
• Review and act on daily / weekly / monthly in-house inspection trends.
• Manage and coordinate assigned warehouse storage spaces, inventory and reorder levels, as needed.
• Write, coordinate, and submit new or revised standard operating procedures for department activities.

Essential Knowledge, Skills and Abilities:

Level I: Minimum

• High school diploma/GED required, some college coursework or degree preferred
• Basic knowledge of building security, operations and upkeep; and personal safety
• Comfortable handling/transporting raw specimens to laboratories; and assisting with support duties within the laboratories
• Ability to lift and carry 25 pounds, stoop, bend and walk extended distances
• Hold and maintain a valid driver’s license and excellent driving record
• Ability to manage projects, prioritize and multi-task
• Ability to read and interpret documents such as internal SOPs, operating and maintenance instructions, and procedure manuals
• Ability to work independently with little to no supervision
• Solid judgment and decision making ability
• Goal oriented, with excellent time management and organizational skills
• Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
• Excellent verbal & written communication skills
• Keenly attentive to detail
• Ability to keep sensitive information confidential
• Intermediate level of proficiency with PC based software systems

Level II: – Fully meets the qualifications of Level I plus the following:

• Minimum of 5 years prior experience in facility coordination
• Knowledge of common building mechanical systems, such as, HVAC, electrical, plumbing, security system, and fire suppression
• Ability to build relationships and effectively communicate with vendors and contractors
• Basic understanding and knowledge of building drawings
• Ability to respond to emergency calls to perform emergency repairs during off-duty hours by using a pager, telephone, Department vehicle, hand tools, power and specialty tools, and necessary materials.
• Ability to operate a forklift safely and efficiently.

Level III: - Fully meets the qualificatons of Level I and II plus the following:

• 4 years as a Facilities Coordinator II.
• Ability to read and analyze data trends and identify issues.
• Ability to plan and coordinate special projects.
• Ability to research pricing and sourcing for special parts, supplies and equipment on line and through supply houses.

Physical Requirements:

• Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
• Ability to speak and hear well enough to communicate clearly and understandably with sufficient volume to ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting
• Ability to continuously operate a personal computer for extended periods of time (4 or more hours)
• Mental acuity sufficient to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions
• Using assistance as available, must have physical ability to push/pull heavy loads (may be in excess of 100 pounds) from one building to another across and asphalt parking lot
• Ability to work in varying and potentially extreme temperatures, including exterior maintenance during cold and hot conditions and interior storage units including coolers and freezers.  

The essential physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Eurofins Viracor LLC is an equal opportunity employer and encourages individuals from all backgrounds to apply. By submitting your application, you acknowledge and agree to the following conditions:

1. Drug Screen: Successful candidates will be required to pass a standard drug screen as part of the pre-employment process.
2. Background Check: A thorough background check will be conducted for all potential employees. This may include, but is not limited to, criminal history, education verification, and employment history.
3. Visa Sponsorship: Eurofins Viracor LLC does not sponsor employment visas. All candidates must have the legal right to work in Lenexa, KS without requiring sponsorship. Unless approved by HR and supporting parties.

What we offer:

• Excellent full time benefits including comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.