Current jobs related to Executive Assistant/Sr. Coordinator - Philadelphia, Pennsylvania - Temple University

  • Executive Assistant/Sr. Coordinator

    4 weeks ago

    Philadelphia, Pennsylvania, United States Temple University Full time

    Temple University's Facilities Management Department is searching for an Executive Assistant Sr. Coordinator. Become a part of the Temple family and you will have access to the following: Full medical, dental, vision coverage Paid time off 11 Paid Holidays (including the day after Thanksgiving & winter break) Tuition remission - eligible employees and...

  • Sr. Employee Benefits Account Executive

    4 weeks ago

    Philadelphia, Pennsylvania, United States QUAD, a SolomonEdwards Company Full time

    Title: Sr. Employee Benefits Account Executive (service focused role)Location: Philadelphia, PA (REMOTE)Compensation: $125,000k - $145,000k + bonus + excellent benefitsSummary:Our client, a nationally recognized Employee Benefits Broker, has a need for an experienced Sr. Employee Benefits Account Executive to join their team. This position is open due to...

  • Sr. Employee Benefits Account Executive

    2 weeks ago

    Philadelphia, Pennsylvania, United States QUAD, a SolomonEdwards Company Full time

    Title: Sr. Employee Benefits Account Executive (service focused role)Location: Philadelphia, PA (REMOTE)Compensation: $125,000k - $145,000k + bonus + excellent benefitsSummary:Our client, a nationally recognized Employee Benefits Broker, has a need for an experienced Sr. Employee Benefits Account Executive to join their team. This position is open due to...

  • Sr. Employee Benefits Account Executive

    4 weeks ago

    Philadelphia, Pennsylvania, United States QUAD, a SolomonEdwards Company Full time

    Title : Sr. Employee Benefits Account Executive (service focused role) Location : Philadelphia, PA (REMOTE) Compensation : $125,000k - $145,000k + bonus + excellent benefits Summary: Our client, a nationally recognized Employee Benefits Broker, has a need for an experienced Sr. Employee Benefits Account Executive to join their team. This position is...

  • Executive Assistant

    3 weeks ago

    Philadelphia, Pennsylvania, United States Atlantic Group Full time

    Job Overview – Executive Assistant (Temp to Perm):Join our client as an Executive Assistant (Temp to Perm) in Philadelphia, PA. This hybrid role is ideal for a highly organized and proactive professional with experience supporting C-suite executives and board members. You will manage executive calendars, coordinate high-level meetings, oversee...

  • Executive Assistant

    4 days ago

    Philadelphia, Pennsylvania, United States Atlantic Group Full time

    Job Overview – Executive Assistant (Temp to Perm):Join our client as an Executive Assistant (Temp to Perm) in Philadelphia, PA. This hybrid role is ideal for a highly organized and proactive professional with experience supporting C-suite executives and board members. You will manage executive calendars, coordinate high-level meetings, oversee...

  • Sr Account Coordinator

    3 weeks ago

    Philadelphia, Pennsylvania, United States Freeman Full time

    About UsFreeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry' largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new...

  • Sr Account Coordinator

    5 days ago

    Philadelphia, Pennsylvania, United States Freeman Full time

    About UsFreeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry' largest network of experts, Freeman's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new...

  • Executive Assistant

    6 days ago

    Philadelphia, Pennsylvania, United States FS Investments Full time

    FS Investments is seeking an Executive Assistant who will provide administrative support and assist in a variety of administrative tasks to support senior leaders and C-Suite executives.The ideal candidate will have strong organizational, time management and communication skills. The Executive Assistant will coordinate with the administrative team and...

  • Executive Assistant

    4 days ago

    Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time

    Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn...

  • Executive assistant

    4 weeks ago

    Philadelphia, Pennsylvania, United States Randstad Full time

    Are you ready to make an impact in the world of biopharmaceutical innovation? Our client, a leading global biopharmaceutical company dedicated to transforming the lives of patients and their families, is seeking an Executive Assistant to join their dynamic team in Philadelphia. As the Executive Assistant to the VP of People Operations Excellence and the...

  • Executive Assistant

    4 weeks ago

    Philadelphia, Pennsylvania, United States Leonardo Helicopters Full time

    Let You Career Take Flight, with Leonardo Helicopters At Leonardo, what we do has a purpose. We build, service, and maintain the world's finest helicopters, held to the strictest quality standards, for clients all across the globe. We value and retain our employees by offering generous benefits and a state of the art work facility. Made with pride, in...

  • Executive Assistant

    3 weeks ago

    Philadelphia, Pennsylvania, United States Leonardo Helicopters Full time

    Let You Career Take Flight, with Leonardo Helicopters At Leonardo, what we do has a purpose. We build, service, and maintain the world's finest helicopters, held to the strictest quality standards, for clients all across the globe. We value and retain our employees by offering generous benefits and a state of the art work facility. Made with pride, in...

  • Executive Assistant

    4 days ago

    Philadelphia, Pennsylvania, United States Leonardo Helicopters Full time

    Let You Career Take Flight, with Leonardo Helicopters At Leonardo, what we do has a purpose. We build, service, and maintain the world's finest helicopters, held to the strictest quality standards, for clients all across the globe. We value and retain our employees by offering generous benefits and a state of the art work facility. Made with pride, in...

  • Executive Assistant

    3 days ago

    Philadelphia, Pennsylvania, United States Always Best Care Senior Service Full time

    Summary/ ObjectiveThe Executive Assistant supports Always Best Care's Owner & executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel,...

  • sr. associate director

    3 weeks ago

    Philadelphia, Pennsylvania, United States University of Pennsylvania Full time

    Duties: This position is located in San Francisco. The Sr. Associate Director is responsible for all day-to-day operations at Wharton's 35,000 square foot San Francisco facility. The San Francisco campus is host to a variety of academic & executive education programs, conferences, and entrepreneurial activities. This position works closely with the Wharton...

  • Sr. Coordinator, Learning Support

    2 days ago

    Philadelphia, Pennsylvania, United States Temple University Full time

    Sr. Coordinator, Learning Support -(24002574) Description Primary Location :Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Education and Research Building Job :Staff Schedule :Full-time Shift :Day Job Employee Status :Regular

  • Executive Assistant

    6 days ago

    Philadelphia, Pennsylvania, United States Iovance Biotherapeutics, Inc. Full time

    OverviewThe Executive Assistant provides comprehensive support to the Chief Commercial Officer and their team, performing a wide variety of administrative and project management duties. The individual is self-motivated, professional, and capable of managing their workload as well as their executives' workloads, and proactively prioritizes tasks in a...

  • Executive Assistant

    4 weeks ago

    Philadelphia, Pennsylvania, United States JPJ Staffing Full time

    We are seeking a highly organized, proactive, and detail-oriented Executive/Personal Assistant to support a senior executive at one of our client firms. This role requires a skilled multitasker who can efficiently manage executive and personal responsibilities while ensuring seamless day-to-day operations. The ideal candidate will possess exceptional...

  • Executive Office Assistant

    11 hours ago

    Philadelphia, Pennsylvania, United States Leonardo Helicopters Full time

    About the RoleWe are looking for a highly skilled and detail-oriented Executive Office Assistant to join our team at Leonardo Helicopters. As an administrative assistant, you will be responsible for providing exceptional support to the executive team.Key ResponsibilitiesBusiness Professionalism: Demonstrate excellent communication skills, both verbally and...

Executive Assistant/Sr. Coordinator

4 weeks ago

Philadelphia, Pennsylvania, United States Temple University Full time
Temple University's Facilities Management Department is searching for an Executive Assistant Sr. Coordinator.

Become a part of the Temple family and you will have access to the following:
Full medical, dental, vision coverage
Paid time off
11 Paid Holidays (including the day after Thanksgiving & winter break)
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A genero us retirement plan and so much more

Salary Grade: T25
Learn more about the "T" salary structure
here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary
Reporting to the Associate Vice President of Facilities - Operations & Maintenance (O&M), the Executive Assistant/Sr. Coordinator provides high-level support to the Assistant Vice President of Operation, Maintenance and Utilities. This role performs a variety of complex administrative functions, which are of a sensitive and confidential nature.

You will be responsible for maintaining multiple schedules and calendars; coordinating meetings, travel arrangements and expense reconciliation; screening incoming correspondence and responding independently when possible; preparation of meeting materials and presentations; tracking and ordering supplies; and organizing files and records. You will also support events and tasks ensuring they are completed in a timely fashion; conduct research and fact-gathering; and initiate and maintain working relationships with diverse and critical constituencies, including the COO Staff and their assistants.

You will also be responsible for compiling of data, performing analyses for special projects, while reaching to numerous resources to complete. Additionally you would also be responsible for support of the O&M Project Management Engineer with the scheduling of meetings, travel and processing payments into E-builder. Responsibilities include day-to-day support needs of the AVP and other job-related duties as assigned.

This position requires strong computer skills, flexibility, organization, attention to detail, excellent interpersonal skills, and an ability to navigate complex systems. You must be able to exercise considerable tact, integrity, and discretion, while making decisions based on the best practices and solid professional judgement.

Working hours are 7AM-4PM with a one-hour lunch break.
Work is in-person during the Fall and Spring semesters.

Must be available on nights and weekends when needed.

Required Education and Experience
Bachelor's degree in business administration, or other related field, and a minimum of one (1) year of experience supporting a senior level manager. An equivalent combination of education and experience may be considered.

Required Skills and Abilities
*Knowledge of a university environment, and policies & procedures related to purchasing, accounts payable, travel, financial reporting, and personnel.
*Excellent organizational abilities and attention to detail.
*Demonstrated ability to work in a fast-paced and confidential environment.
*Excellent ability to multi-task.
*Proficient with Windows operating system and MS Office Suite. Strength in Outlook, Word, Excel and Power Point.
*Excellent written and verbal skills.
*High level of critical thinking skills.

Preferred
*Experience in a university environment or construction supporting field.
*Demonstrated experience in purchasing, accounts payable, travel, financial reporting, and personnel

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.