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Executive Assistant
1 month ago
We are seeking a highly organized, proactive, and detail-oriented Executive/Personal Assistant to support a senior executive at one of our client firms. This role requires a skilled multitasker who can efficiently manage executive and personal responsibilities while ensuring seamless day-to-day operations. The ideal candidate will possess exceptional communication skills, strong organizational abilities, and a high level of discretion when handling confidential information.
Key Responsibilities:
- Calendar & Meeting Coordination – Schedule and manage meetings, appointments, and travel arrangements to ensure efficiency.
- Communication Management – Screen and manage emails, phone calls, and correspondence, ensuring professional and timely responses.
- Expense & Administrative Support – Track and reconcile expenses, oversee administrative workflows, and support operational efficiency.
- Team & Project Support – Provide assistance to internal teams and contribute to various firm initiatives and special projects.
- Personal Assistance – Handle personal tasks such as bill payments, benefit claims, and other executive-related requests.
- General Office Duties – Manage workflow processes, maintain records, and perform other assigned tasks as needed.
Qualifications & Skills:
- Experience: Minimum of 5 years of experience in an Executive or Personal Assistant role.
- Professionalism & Confidentiality: Strong integrity and discretion in handling sensitive information.
- Communication Skills: Excellent verbal and written communication skills with a professional demeanor.
- Organization & Multitasking: Strong ability to prioritize, manage multiple tasks, and meet deadlines in a fast-paced environment.
- Technical Proficiency: Proficiency in Microsoft Office, Excel, and CRM systems; experience with Quicken software is a plus.
- Education: Bachelor's degree preferred.
Ideal Candidate Attributes:
- Ability to work both independently and collaboratively within a team.
- Proactive problem-solver with a strong sense of accountability.
- Detail-oriented and highly adaptable to changing priorities.
- Committed to long-term success with a growing, dynamic organization.
This is an excellent opportunity for an experienced Executive/Personal Assistant looking to work with a prestigious firm and contribute meaningfully to its success. If you have the skills, experience, and professionalism to excel in this role, we encourage you to apply
