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Public Events Coordinator
2 months ago
Job Title:
Public Events Coordinator
RevisedDate:
06/04/2024
Department:
Public Events (175)
Reports to: Public Events Manager
FLSA Status:
Hourly
Job Status:
Full-time
Job Purpose: We are seeking an enthusiastic and organizedPublic Events Coordinator to join our dynamic team at Zoo Atlanta.The Public Events Coordinator will play a pivotal role in planning,executing, and enhancing the Zoo’s diverse portfolio of publicevents within the 40-acre facility at the direction of the PublicEvents Manager. This position will focus on event operationalcomponents including but not limited to diagrams, equipment andlinen needs, and vendor load in/load out oversight. The coordinatorwill also work with the Director of Events on load-in & load-outof all Zoo temporary exhibitions, as well as provide operationssupport on select high volume event days. The Public EventsCoordinator role requires exemplary organization and communicationskills, creativity, a collaborative spirit and a friendly demeanor.________________________________________________________________________
JOB FACTORS:
Assist with the planning and execution of the Zoo’s diverseportfolio of Public Events, including but not limited to Brew at theZoo, Boo at the Zoo, Run Like Wild, Savanna Nights summer series,Wild World Weekend, Sippin’ Safari and more.
Assist in preparing detailed Event Notices in scheduling software,food and beverage requests, diagrams, timelines, and otherinstructive documents with clear, concise, and accurate information.
Coordinate event logistics including contacting vendors, gettingquotes on equipment/services, determining audiovisual needs, andcreating plans/purchasing materials for on-site activities.Communicate and verify vendor understanding and acknowledgement ofZoo Atlanta guidelines, policies, and load in information.
Assist with vendor oversight during load in and load out oftemporary exhibitions.
Serve as on-site event steward on select high volume event days as assigned.
Communicate and coordinate event specifics with all applicable Zoodepartments, staff, volunteers, vendors, and business partners.
Maintain detailed, organized files and records of assigned eventsand activities.
Maintain inventory of event supplies and equipment performingquarterly inventories.
Assist with day of set up and logistics for events, includingcoordinating outside vendors and directing volunteer activity.
Work as part of the Public Events team to research vendors,partners, and new event ideas.
Must be willing to work nights, holidays, and weekends as PublicEvent/Exhibit schedule dictates. Must be comfortable working outsidein all types of weather.
Must be supportive of Zoo Atlanta’s Vision, Mission and Valuesstatements and Strategic Plan.
Additional duties as assigned.
Experience and Skills:
QUALIFICATIONS
Knowledge:
Bachelor’s degree in relevant field.
At least (2) year experience with event planning and/or eventoperations role.
Demonstrates superior communications skills and aptitude incustomer service and quality control.
Proficiency using MS Office required. Knowledge of Reserve orother event detailing software a plus.
Special skills and abilities:
Must be dependable and perform in an efficient and effective manner.
Ability to think critically and holistically about events and howthey impact the broader Zoo and the guest experience.
Must be able to adapt easily to change and comfortable working ina fast-paced environment.
Ability to work alone and in a team-oriented environment.
Strict attention to detail, accuracy and excellent organizationalskills are required.
Must be highly motivated and demonstrate a willingness to adaptpositively to institutional change and to manage and meet multipleconcurrent and sometimes conflicting deadlines.
Education : Must have a bachelor’s degree or equivalent.
Certificates/Licenses/Registrations: n/a
Driving Requirements: Must have a valid Georgia driver’s licenseand good driving record.
PHYSICAL DEMANDS:
Must be able to lift 50 lbsrepetitively, bending, lifting, walking, standing, kneeling, etc. Thisposition requires being outside in all weather conditions with a lotof walking and requires stamina for event days.
WORK ENVIRONMENT:
Ability to work in adverse weatherconditions.
(Employee is expected to work outside a portion of thetime, and therefore must be comfortable working in cold, hot andvariable weather conditions ).
MISC:
This job description is not intended to beall-inclusive. The company reserves the right to revise or change jobduties as business requirements dictate. It is mutually agreed thatthis job description does not constitute a written or implied contractof employment.
Zoo Atlanta is an EOE and provides a Smoke-free and Drug-freeWork Environment
If you are having difficulties with the application process, please click here
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