Sr. Manager of Accounting and Grants
1 month ago
FHCHC is a forward-thinking, dynamic, and exciting community health center that provides care for multiple generations at nearly 140,000 office visits in 19 locations. Overseen by a Board of Directors, the majority of whom are patients themselves, we are proud to offer a wide range of primary and specialty care services, as well as evidence-based patient programs to educate patients in healthy lifestyle choices. As we grow and are able to bring high-quality health care to more areas that need access, we continue to put our patients first in everything we do. The mission of FHCHC is "To improve the health and social well-being of the communities we serve through equitable, high quality, patient-centered care that is culturally responsive."
For over 50 years, we have been a health care leader in our community focused on providing excellent, affordable primary care to all patients, regardless of insurance status or ability to pay. Fair Haven is proud to have a diverse and motivated team of professionals who are constantly seeking ways to enhance and improve the health and well-being of all patients. We believe that everyone should have access to high-quality medical and dental care, regardless of ability to pay.
Job purpose
The Sr. Manager of Accounting and Grants is an experienced professional who will play a crucial role within the organization and will be supporting key strategic initiatives and core operations in the Finance Department performing grant accounting work to maintain the Agency's general ledger and remain in compliance with Federal, State and private grant reporting requirements.
Duties and responsibilities
Reporting to the Controller, the Accounting and Grants Sr. Manager will be responsible for the daily accounting activities of the Agency, which includes ownership of various accounting responsibilities, maintenance of journal entries within the general ledger; and assistance with preparations for Agency reporting, including the monthly close which are consistent with federal and state accounting standards, regulations and policies. The Sr. Manager of Accounting and Grants will also be responsible for management of the Agency's various grants, including maintaining budgets to actuals, as well as, grant management reporting to the funders. Typical duties include, but are not limited to:
- Prepare monthly journal entries and maintain account reconciliations and schedules for balance sheet accounts (i.e.: prepaid expenses, accrued expenses, due to/from, etc.); reconcile Agency bank and investment accounts to monthly statements; upload operating account monthly cash activity
- Maintain fixed asset schedule and related depreciation journal entries
- Analyze and report on billing account write-offs
- Provide support in analyzing transactions as requested by the Controller and/or VP of Finance
- Assist with periodic and annual audits
- Prepare all semi-monthly, monthly, quarterly, semi-annual, and annual internal and external financial reports for grants and programs, as designated.
- Review and approve all purchase requisitions for grants and programs.
- Complete grant worksheet (revenues, receivables, expenditures) for the annual audit
- Complete all grant budget creation/revisions and reporting, as assigned
- Meet with grant/program staff to review the fiscal portion of the grant/program, including grant billing, drawdown and expense reports
- Maintain close oversight of grants, including allocations and time/effort reporting. Forecast and assess progress, proactively report on financial implications and suggest recommendations for action, including re-budgeting; post grant revenue to general ledger
- Other projects/responsibilities as assigned
- BA/BS Degree in Accounting and five (5) plus years' experience with Federal, State, and private grant reporting is required. A combination of education and experience may be substituted for the degree requirement.
- The ability to work independently and prioritize tasks in a deadline driven environment.
- Advanced Excel skills is a must.
- The ideal candidate will have experience and knowledge of Kronos/UKG payroll and financial software MIP/Sage system.
- Proficiency in Microsoft Office, including skilled in Excel
- Strong analytical skills
- Keen attention to detail, including thorough review of work product
- Strong and effective interpersonal and communication skills; organizational skills and the ability to work in a team-oriented environment and/or independently
- Ability to prioritize tasks in a deadline driven environment
- Ability to maintain strictest confidentiality
- This position will work with internal and external parties to develop and maintain reporting to collaborative stakeholders and related parties.
Direction of Others
None
OSHA Status
Category III-Low Risk Position
Generally works in an office environment with no exposure to bloodborne pathogens
Physical requirements
Physical Demands: Requires walking, bending, sitting, standing, writing, reading, telephone use, data input into computer, pulling medical records, Mental Demands: Ability to cope with continual changing priorities under potentially stressful conditions, Manual Dexterity Required: Ability to use a keyboard, telephone.
American with Disabilities Requirements:
External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.
Fair Haven Community Health Care is an Equal Opportunity Employer. FHCHC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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