Administrative Assistant

6 days ago

Mandan, United States Morton County Full time
Company Overview

Morton County is a committed public service employer devoted to our Team and the steadfast citizens who make up this great community. The ideals we are tasked with instilling in our Team Members are what make this institution remarkable. We have a strong belief in providing comprehensive, cost-effective, and efficient services to our community, our constituents, and our Team while providing these services in a collaborative, considerate, ethical and fiscally responsible manner.

Our ability to provide exceptional customer service is directly attributable to the quality of our Team and the culture we cultivate. We work to build a culture that is responsive to our team by listening to the needs of our Team Members and their families. From there, we work diligently to provide a comprehensive and affordable benefits program.

We ask that you consider Morton County as your next employer.

Job Summary

The position ensures a smooth flow of information throughout the Office of States Attorney by coordinating office activities and performing a variety of specialized, complex and confidential administrative support duties including but not limited to: scheduling hearings, drafting legal correspondence, filing, typing, transcribing, answering phones and greeting visitors, clients, and court personnel. The work requires knowledge of secretarial and general office practices, strong attention to details and impeccable professionalism.

Responsibilities and Duties
  • Maintain the Office's Court Calendar by reconciling it twice daily to assure hearings, trials, depositions, meetings, team member leave requests, and other pertinent data is recorded and up to date;
  • Welcomes, screens, and assists the general public, law enforcement personnel, social services, judges, court administration, victims, witnesses, defense attorneys', defendants, and other key partners;
  • Reviews, prints, and distributes all incoming email correspondence accurately and timely;
  • Performs filing, faxing, responding to incoming phone calls and messages, and preparing and sorting incoming/outgoing mail;
  • Organizes and centrally locates court files for upcoming court appearances;
  • Prepares initial files for the Victim Witness Program;
  • Preserves and maintains client confidentiality; and
  • Performs other duties as assigned.
Qualifications and Skills
  • Requires a high school diploma or GED, two years of office support or clerical experience and should be able to work efficiently without supervision and have strong task management abilities
  • Associate Degree preferred or equivalent combination of education and training that provides similar knowledge, skills, and abilities relevant to the position.
  • Requires proficiency in MS Office, spelling, punctuation, grammar word processing equipment and in oral communications.
  • Notary Eligible
  • Must have valid Driver's License
Benefits and Perks
  • North Dakota Public Employees Retirement Health Insurance
  • North Dakota Public Employees Retirement Program
  • Paid Time Off
  • Holiday Pay
  • Voluntary Benefit Options

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