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Parts Specialist: Shop

2 months ago

Anaheim, United States TOTAL WAREHOUSE Inc Full time

Job Type

Full-time

Description

JOB SUMMARY

The Parts Specialist position will work closely with dispatch and shop technicians, keeping them updated on the status of all shop service parts orders and quotes. This position will also work in NetSuite to create Parts and Service quotes. This position will maximize Asset Management performance through effective communication.

Additionally, this position will interface with internal departments and will need to understand strategic scheduling of sales and shop technicians, lead communications, strive to increased product knowledge, partner closely with sales and dispatch to implement action plans that enable high accuracy, consistent updates, and accurate parts quoting, ordering and billing.

DUTIES AND RESPONSIBILITIES

  • Accepts in person, telephone and email orders for customers and shop service technicians with reference to parts needs for repair and service. Receive and place quotes and orders to/by shop service technicians and clients.
  • Manage complete asset service quoting cycle and effective quoting of service and parts to client demands for road technician services.
  • Strategize and plan with Dispatch on shop repair times and coordination for parts fulfillment.
  • Assist in new customer set-up, assignment of credit terms, COD, and billing support.
  • Responsible for service billing and invoicing for shop service-verifying correct billing information on work order including defining parts if necessary, in order to prepare for accurate invoicing.
  • Maintain direct contact with current and prospective customers. Update customers regarding the status of backordered parts in an acceptable time frame. Advises customer on substitution or modification of part when replacement is not available.
  • Prepares Sales Orders for invoicing, receives purchase orders, payment, and obtains credit authorization when necessary.
  • Determine and research customers parts needs through use of literature, computer programs and parts knowledge as appropriate.
  • Enhance customer retention by monitoring customer satisfaction with parts support and by responding to customer concerns/requests.
  • Other duties as assigned.
Requirements

REQUIRED SKILLS/ABILITIES:
  • Excellent verbal and written communication skills.
  • Strong organizational skills to prepare and assign routes.
  • General understanding of, and familiarity with, machine parts and their functions.
  • Ability to work at a fast pace and under pressure.
  • Ability to multitask.
  • Advanced customer service skills.
  • Knowledge of the industry is recommended but not required.
EDUCATION AND EXPERIENCE:
  • High school diploma or equivalent, with business degree preferred.
  • At least two years of experience as a technical parts representative or field service technician within the material handling industry preferred.
  • Knowledge of service parts inventory control.
  • Previous experience with NetSuite or other Customer Relationship Management software.
  • Previous Forklift experience is a plus.
  • PHYSICAL REQUIREMENTS:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 50 pounds at times.
  • Vision abilities include close vision and ability to adjust focus.
  • Ability to function in work environment with moderate noise level from several sources creating constant activity.