Administrative Assistant

Administrative Support Position This listing closes on 1/16/2026 at 11:59 PM Central Time (US & Canada). Employer: City of Madison, Alabama Salary: $18.50 Hourly Location: Madison, AL Job Type: Regular Full-Time Job Number: 26-00017 Department: Recreation Opening Date: 01/09/2026 Closing Date: 1/16/2026 at 11:59 PM Central Time (US & Canada) General Position Summary *$0 Cost Individual Health/Dental Premium *RSA - Retirement Benefits The starting pay range for this position is $18.50 per hour, based on experience. The scheduled hours for this position is 7:30AM to 4PM, Monday through Friday. This position provides administrative support to the department. Responsible for answering a multi-line phone system and, assisting citizens and employees. Performs work under the general direction of the Director. Examples of Responsibilities Provide administrative support to the department. Provide general clerical support to the department, including writing correspondence, filing, appointment coordination, data entry, record keeping, etc. Assist the department with various tasks and projects. Answer a multi-line phone system, screens and forwards calls, records and relays messages and follows up with assistance to citizens. Relay messages and instructions to department personnel. Provide back-up support/coverage to other administrative positions in the department, as needed. Serve as timekeeper in the Department. Create and maintain forms and spreadsheets. Greet visitors and direct them to the proper person or place. Sorts and distributes mail. May serve as backup in processing requests for payment and purchasing orders and other requisition tasks. Maintains inventory of supplies and equipment. Secondary Functions: Purchase various supplies for department. Perform other related duties as required. Job Conditions: Flexibility to work additional hours when needed. Frequent interruptions. Duties are performed in an office environment while sitting at a desk or computer terminal or standing at a counter. May be required to lift equipment and office supplies ranging in weight up to 25 lbs. Can be a fast-paced and stressful work environment with little "down time." Minimal Qualifications High school diploma required, with advanced office skill training or experience preferred. One (1) year experience working in clerical field performing similar tasks to job responsibilities. Experience with receptionist work, including answering a multi-line phone system and foot-traffic. Strong work history of dependability and performance. Knowledge, Skills, and Abilities: Knowledge of office procedures, filing, phone etiquette and office machines operation. Must be proficient with MS Office, including Word, Excel and Outlook. Advanced skills in Excel to maintain high volume of data, including use of formulas and functions. Ability to enter data timely with a high degree of accuracy and to double-check work. Have an eye for detail and accuracy. Ability to consistently demonstrate a high level of judgment and discretion required for maintaining confidential and sensitive information. Strong verbal and written communication skills. Ability to understand instructions, policies, and general written correspondence. Ability to work independently without close supervision. Ability to work at a fast pace to complete a high volume of work. Ability to stay on task and professional while on the job. Ability to answer multiple phone lines. Ability to work on multiple projects with frequent interruptions. Ability to remain calm and professional when confronted with irate, rude or stressed individuals. Skill in mathematical computation to add, subtract, multiply and divide. Must be dependable with a strong work ethic. Supplemental Information Physical Capabilities: This position's physical requirements involve sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work is performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects. The employee may be exposed to noise, dust, dirt, and occasional cold or inclement weather. Must be able to hear and communicate with citizens clearly and loudly over the telephone.