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Human Resources Generalist

3 months ago

Santa Rosa, United States Goodwill ~ Redwood Empire Full time

POSITION TITLE:

Human Resources Generalist STATUS:

Non-Exempt DEPARTMENT:

5863 - Human Resources REPORTS TO:

Supervisor of Human Resources Department SAFETY SENSITIVE: LOW –

This position is not subject to pre-employment physical or drug and alcohol screening

The starting wage for this position is $32 per hour. **This position is a promotional opportunity only** ** This position is not eligible for remote work. Regular on-site attendance is required.**

CHARACTERISTICS OF THE JOB

: Under the leadership of a department supervisor, position is directly and/or indirectly responsible for HRIS, HR compliance, Benefit administration, Leave of Absence and Accommodation functions, Recruitment activities and Employee relations. As part of the HR team, HR Generalist will lead agency culture through personal customer service while demonstrating a high level of integrity and complete confidentiality.

All GIRE employees are expected to embrace our mission, adhere to core values, collaborate to meet strategic goals, and strive to be the best version of themselves.

PROVIDES SUPERVISION TO

:

None

RESPONSIBILITIES - ESSENTIAL FUNCTIONS:

HRIS System:

Manage configuration, content and training of HRIS, including Employee Self Service. Enter all information into the HRIS system including new hire, changes, and terminations. Perform HRIS data integrity

audits against

employee records; correcting inaccuracies and discrepancies.

Compliance:

Maintain HR systems, policies, procedures and forms to ensure legal and accreditation compliance. Assume tasks resulting from employment verification process in response to business, banking, and unemployment inquiries. Track and report on status of performance reviews, corrective actions and performance improvement plans. Review job descriptions annually, update when necessary. Maintain and organize all EEO documents. In conjunction with Supervisor, develop and maintain Affirmative Action Plan, ensure accurate and timely EEO and 5500 filings. Embrace leadership role in Affordable Care Act compliance.

Benefit administration:

Present and manage open enrollment process for all new hires, at New Hire Orientation and annually following benefit insurance renewals. Coordinate health, life and disability insurance enrollments with third-party administrator and communicates with service providers concerning routine administration of programs. Ensure compliance with COBRA guidelines by preparing letters and other paperwork as required; including communicating insurance premium collections to accounting monthly. Train HR Coordinator on receiving and recording COBRA insurance premium payments. Support agency retirement plan Administrator in communications with employees, former employees, auditors and plan provider, as needed.

Leaves of Absence and Accommodation Requests function:

Administer all employee leave of absence requests (Protected, Unprotected, FMLA, CFRA, PDL, military, etc.) including correspondence with employees, maintaining logs and proper medical documentation to support short-term and long-term disability. Ensure accurate, timely communication with payroll to ensure employees receive the correct compensation and benefit coverage, i.e. coordinated benefits, use of accruals during leave of absence. Coordinate and track all accommodation requests. Ensure compliance with all federal, state and local laws and work proactively with employee and supervisor to verify their return to work and completion of all required documentation.

Recruitment and Hiring activities:

Support HR Coordinator in ensuring timely processing of pre-employment paperwork, references, backgrounds and screenings when necessary. Engage in on-boarding process as determined is appropriate and needed.

Employee Relations:

Serve as resource to employees and managers providing response to human resource related questions and inquiries. Organize, track and report on status of training and disciplinary activities.

ANCILLARY FUNCTIONS:

Back up payroll position, as assigned Maintain knowledge of legal requirements and governmental reporting regulations that affect the Human Resources functions. Conduct research, analyze data, and prepare recommendations on assigned projects and tasks. Submit relevant reports in a timely manner. Conduct self in a professional and ethical manner. Maintain unquestionable confidentiality of all data and human resource related matters. Adhere to all organizational policies and procedures. Participate in employee investigations as directed. Perform additional responsibilities as assigned.

QUALIFICATIONS:

High School diploma or equivalent required. Secondary education desired. Minimum 3 years equivalent experience required. Human Resources Certificate and/or PHR/SPHR Certification desired. Demonstrable knowledge of assigned functional areas, including HRIS Excellent oral and written communication skills. Ability to understand, speak and be understood in English. Bilingual English and Spanish preferred. Ability to independently travel to various worksites, as assigned. If by personal vehicle, must possess valid California drivers’ license, proof of auto insurance and be insurable under agency policy.

DESIRED TRAITS & COMPETENCIES:

Respect of others Ability to perform effectively and cooperatively as part of a team. Excellent interpersonal skills and the ability to interact effectively with a diverse population. Excellent attention to detail Ability to work independently. Ability to effectively organize multiple priorities and meet agreed-upon deadlines. Aptitude for providing exceptional customer service to employees, co-workers and vendors while maintaining strict confidentiality. Demonstrable Basic skills in Microsoft Word, Excel, PowerPoint, Outlook Skills in observation, assessment, problem solving, and exercising sound judgment and tact.

WORK ENVIRONMENT:

Clean, well-ventilated office space, overhead lighting, carpet, temperate climate, and constant exposure to moderate business office noise levels, such as office machines, conversations and foot traffic.

PHYSICAL REQUIREMENTS:

Standing/sitting intermittently throughout work shift; repetitive finger movements with frequent computer use; limited bending/stooping. Good visual acuity. Ability to regularly lift and move 10 pounds and occasionally lift and move up to 25 pounds.

PROMOTIONAL OPPORTUNITIES: Position promotable to Human Resources Supervisor with demonstration of mastery of this position, while also taking on new responsibilities. Training and/or certifications may be required; and any promotion is based on business needs.

Minorities and People with Disabilities are encouraged to apply. Department: Administration This is a full-time position

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