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Part-Time Administrative Assistant
2 months ago
Job Position: Part-Time Administrative Assistant
Company: Pristine Tower Marketing & Consulting LLC
Location: Hybrid (Remote and In-Office)
Position Type: Temp to Permanent
Job Summary:Pristine Tower Marketing & Consulting LLC is seeking a dedicated and organized Part-Time Administrative Assistant to support our team. The ideal candidate will be responsible for a variety of administrative tasks, including answering phones, entering data, filing documents, assisting with events, and managing travel arrangements. This position offers flexibility through a hybrid work model.
Schedule:- Days: Monday, Wednesday,and Friday- Hours: 9:00 AM to 4:00 PM- Total Hours Weekly:(21 -25 hours)
Compensation:- Pay Rate: $12 per hour- Bi-Weekly
Pay:
Daily Duties:- Answer and direct phone calls to appropriate team members.- Enter and update data in the company database and spreadsheets.- Organize and file documents both digitally and physically.- Respond to emails and manage the calendar of the supervisor.- Assist in the preparation of materials for meetings and presentations.
Weekly Duties:- Coordinate and schedule meetings, including sending out calendar invites.- Assist in planning and organizing company events or client meetings.- Review and maintain filing systems to ensure all documents are up-to-date.- Prepare weekly reports on administrative activities and tasks completed.- Manage travel arrangements for staff, including booking flights and accommodations.
Monthly Duties:- Conduct audits of files and records to ensure compliance and accuracy.- Assist in the preparation of monthly budgets and expense reports.- Collaborate with team members to plan and execute larger events or marketing initiatives.- Evaluate administrative processes and suggest improvements for efficiency.- Attend monthly team meetings to provide updates on administrative functions.
Qualifications:- High school diploma or equivalent; associate degree preferred.- Proven experience in an administrative role.- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.- Strong organizational skills and attention to detail.- Excellent communication skills, both verbal and written.- Ability to work independently and as part of a team. Software Proficiency:- Microsoft Office Suite: Word, Excel, PowerPoint- Google Workspace: Google Docs, Google Sheets, Google Calendar- Communication Tools: Email clients (Outlook, Gmail), Video conferencing tools (Zoom, Microsoft Teams) and other- Project Management Tools: Trello, Asana, or similar- File Management Systems: Google Drive, Dropbox- *CRM Software:*Familiarity with customer relationship management tools- Event Management Software: Tools for planning and organizing events
Benefits:- Flexible working hours with a hybrid model.- Opportunity for permanent employment after the temporary period.- Supportive work environment. If you are a proactive individual with a passion for organization and support, we encourage you to apply for this exciting opportunity at Pristine Tower Marketing & Consulting LLC
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