Benefits Manager

4 weeks ago

Phoenix, United States Xanitos Full time
We are seeking a Remote Benefits Manager.

The Benefits Manager is responsible foradministering, implementing, and managing employee benefits programs. This role ensures that all benefit plans comply with legal requirements and are competitive within the industry, promoting employee satisfaction and retention. The Benefits Manager collaborates with external vendors, manages benefits enrollment, and provides guidance to employees on available programs.

What we look for in a Benefits Manager:

  • Excellent interpersonal and communication skills, with the ability to explain complex benefit concepts to employees.
  • Strong problem-solving skills and attention to detail, particularly in data analysis and vendor negotiation.
  • Strong analytical skills and a thorough knowledge of plan designs
  • Strong service/quality attitude.
  • Ability to plan, organize prioritize, and achieve effective time management.
  • Ability to work under pressure and meet established goals and objectives.
  • Strong public speaking skills.
  • Sense of urgency and ability to meet deadlines; self-directed.
  • Ability to flourish in a team environment; as well as work independently
Responsibilities:
  • Implement, and manage a comprehensive benefits program, including health insurance, retirement plans, wellness programs, and other ancillary benefits.
  • Ensure all benefits programs comply with federal, state, and local laws, such as ACA, ERISA, COBRA, HIPAA, and FMLA. Stay updated on regulatory changes.
  • Manage external vendors and vendor agreements to ensure performance to service agreement specifications. Evaluate vendor performance regularly.
  • Provide guidance to employees regarding benefits options, eligibility, and claims processes. Conduct benefits orientation for new hires.
  • Manage the annual benefits open enrollment process, including communication strategies, system setup, and employee support.
  • Monitor the cost-effectiveness of benefits plans, prepare cost analysis reports, and provide recommendations to leadership.
  • Develop and distribute materials explaining benefit programs to employees. Host information sessions, webinars, and answer inquiries.
  • Oversee the maintenance of employee benefits records in HRIS systems and ensure data accuracy.
  • Assist employees with resolving claims issues or disputes with insurance providers.
  • Research industry trends and best practices to ensure the organization's benefits programs remain competitive.
  • Produce comprehensive data analysis and dashboards regarding Company benefits utilization and population management including benchmarking, trends and cost projections.
  • Work closely with the HR team to align benefits strategies with the overall employee engagement and retention goals.
  • Manage the administration of benefits for employees on leaves of absence
  • Perform Plan Audits, including claims audits, dependent audits.
  • Assist with the design and cost development of Company's plan prior to each plan year renewal including recommendations regarding new plans and plan designs.
  • Assist with the negotiation of vendor rates and renewals.
  • Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying and reconciling of budgeted funds.
  • Coordinate transfer of data to external contacts for services, premiums and plan administration.
  • Evaluate and revise internal processes to reduce costs and increase efficiency.
  • Develop and disseminate recurring employee benefit communications and newsletters.
Qualifications:
  • Employees in Healthcare are required to be fully vaccinated against COVID-19 as a term and condition of employment at Xanitos, absent a legally required Medical or Religious exception, and are required to report their vaccination status and upload proof of vaccination via a secure online portal.
  • Bachelor's Degree in Human Resources, Business Administration, or related field; or equivalent career experience will be considered. High School Diploma, GED, or Equivalent Required.
  • 5+ years of experience in managing employee benefits programs, preferably in a mid-to-large-sized organization.
  • Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, and Social Security and DOL requirements..
  • Proficient in HRIS software, preferably UKG and Plansource, and Microsoft Office Suite.
  • Experience managing wellness programs and employee assistance programs (EAPs).
  • Experience with self-funded insurance plans.
  • Familiarity with various types of benefits programs, such as 401(k) plans, pensions, health savings accounts (HSAs), HRAs, and flexible spending accounts (FSAs).
  • Proficient in the use of Windows based office software including but not limited to Microsoft Office, Word, Excel, PowerPoint and Outlook.
Xanitos understands the importance of you and your family's health and wellbeing, as well as your financial future. With that in mind, we take pride in the variety of benefit plans that are available for our employees. Please note, plans vary by location and are subject to eligibility and work hour requirements in accordance with company policy and state laws. Plans may include:
  • Medical
  • Dental
  • Vision
  • Life, Accident, and Disability Insurance
  • 401k Retirement Plans
  • Employee Assistance Program (EAP)
  • Employee Wellness Program
  • Commuter Benefits
  • Shoes for Crews Reimbursement
  • Paid Time off including Vacation, Sick, Holidays, Elective Holidays, Bereavement, Parental Bonding, Volunteer Day and Jury Duty.
  • Employee Discounts to Theme Parks, Theaters, Sporting Events, Movies and More


Xanitos, Inc. is a management company that provides hospital housekeeping, patient transport, and central laundries services. It is differentiated by its patented XRO System for cleaning patient rooms, its outstanding operations management team, and by being a private company whose priority is giving top quality service. The results are evident; at the hospitals it serves, Xanitos has improved the cleaning quality, increased HCAHPS scores, reduced the risk of HAIs, lowered bed turnaround time, and significantly reduced costs.

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