Operations Logistics Manager

1 month ago

Seattle, United States Merrill Gardens Full time

Merrill Gardens , a privately-owned family company with a proud history of success is currently hiring a

Operations Logistics Manager

at our

Corporate Office

in Seattle, WA

.

Apply now to join one of the most respected senior living operators in the country

Please Note:

This position is located in the Seattle East Lake, WA area and not a remote work position.

We are, however, currently working a Hybrid 3 days office/2 days WFH schedule which is subject to change depending on business needs.

We offer our employees:

Highly competitive pay and benefits

Benefits include medical, dental, vision, 401(k), paid vacation, holidays, and more

A rapidly growing company with opportunities for advancement

Company sponsored training

If you are someone with:

AA in project management, logistics, accounting, or equivalent work experience.

2+ year in a logistics role.

Experience in the transportation industry.

Proficient in Microsoft Office Suite. Advanced Excel and Smartsheet skills preferred.

Strong customer service, time management, interpersonal skills required.

Strong analytical skills with the ability to identify alternative scenarios.

Self-starting personality that can work independently with limited direction.

Adaptable with ability to manage multiple priorities, exhibit accuracy, and meet deadlines.

The Operations Logistics Manager is responsible for the overall functionality of the company operation tools and is the leader in creating and maintaining the highest standards of satisfaction in all areas including:

Vehicle Procurement, Transfers and Permitting

Coordinate the purchases and leases of new vehicles for communities, including registration, licensing, required inspections, and delivery.

Prepare and submit lease applications and coordinate with finance companies.

Work with the Marketing Dept. to coordinate production and installation of branding graphics on new vehicles.

Coordinate purchase at auction of used vehicles, working with the auction vendor.

Maintain a tracking system for all vehicle assets (in Smartsheet currently or using other available tools).

Ensure that all vehicles are set up as “assets” in the TELS system, with associated preventative maintenance tasks.

Process all ownership transfers or changes on vehicle titles and follow up to make sure the updated titles are received in the Seattle office and registrations and license plates are received by the communities.

Work with communities to obtain state disabled plates and placards when necessary.

Process all lease assignments.

Add vehicles in California to the CPUC Z permit and coordinate with communities to make sure they are prepared and equipped for the CA CHP inspections.

Manage Z permit renewal process and assist with periodic updates as required to maintain compliance with iiX (Insurance Information Exchange) rules and regulations .

Assist communities in disposing of retired vehicles via resale, salvage, or charity donation.

Ensure retired vehicles are removed from insurance and titles are transferred.

Vehicle Insurance

Make sure every vehicle is added timely to company auto insurance.

Distribute proof of insurance cards to all communities.

Manage vehicle claims using the internal vehicle ITR system.

Act as a liaison between the Company and various insurance companies to ensure speedy resolution.

Process all invoices related to vehicle insurance and claims.

Assist with the annual insurance renewal by providing required vehicle and driver information.

Track all vehicle incidents and coordinate with insurance company and communities on repairs.

Drivers

Assist in the recruitment of quality drivers, coordinating with corporate Lifestyle Program Manager who manages resident transportation programming.

Manage the addition and change process in the iiX database.

Ensure all drivers are listed with company vehicle insurance.

Monitor the mailbox for driver additions, changes, and other requests from communities. Make corresponding changes in the database.

Ensure that all communities have drivers entered into the database.

Download and distribute pull notices to California communities.

Conduct annual MVR audits taking approriate follow up actions.

Fleet Management

Develop strategies for greater fuel efficiency.

Coordinate with Training Dept. to provide training on driver safety, wheelchair lift operation, and related topics.

Coordinate with Facilities Dept. to maintain records of vehicle and lift servicing and inspection.

Audit community vehicle logs and monitor for regular vehicle maintenance to ensure operational efficiency.

Ensure compliance with U.S. DOT and any state specific laws and regulations.

Operations Logistics

Manage operations logistics in support of Merrill Gardens communities as directed by the VPCO.

Work with the MG Operations Paralegal to assist with operations contracts administration.

Manage vendor certificates of insurance (COIs), audit for and track COI expiration dates and obtain renewal copies of COIs for filing in the contracts administration system Smartsheet's.

Source and order emergency supplies for communities during natural disasters or other emergencies.

Work with the corporate Code Red team to develop and implement crisis management policies and procedures.

Consider applying to become the Operations Logistics Manager with the Merrill Family of Senior Living Communities

Yes, You Can have a meaningful Career Watch This

Our mission is to provide an inspiring environment for our residents, families, and team members where every life is defined by the possibilities.

Merrill Gardens is an Equal Opportunity Employer

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