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Director Finance and Business Operations_

3 months ago

Atlanta, United States Morehouse School of Medicine Full time

Director Finance and Business Operations Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. No staffing or recruitment agencies. Posting Details Position Information About MSM Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders. We exist to: • Improve the health and well-being of individuals and communities; • Increase the diversity of the health professional and scientific workforce; • Address primary health care through programs in education, research and service; With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world. At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM Posting Number NONAC3049 Job Title Director Finance and Business Operations Position Title Director Finance and Business Operations Position Type Non-Faculty Number of vacancies Multiple Salary Commensurate upon experience Department Academic Financial Services Position Summary The Director of Finance and Business Operations is the business leader of the department(s) that he/she supports. Working in conjunction with the chair of the department, the Director of Finance and Business Operations provides overall administrative management of the business-related functions of the academic, clinical, and mission area enterprise including budget, facilities and space, finance, grant administration (pre- and post-award), human resources, and information technology. This position is functionally aligned through Finance and operationally assigned to the Unit(s) or Department(s). This role has a matrixed reporting relationship to the Department Chair, the AVP of Finance and Business Operations leader for the Mission area. Primary Responsibilities: Strategy: · The Director of Finance and Business Operations, with input and vision from the chair, establishes a budget based on the short- and long-term needs of the department(s) and institution including growth in academic programs, clinical arenas, and mission area functions. This involves identifying and addressing capacity and space issues, availability of resources (human and materials), and internal and external funding opportunities. · Serve as the principal business officer and is responsible for leading and overseeing all financial management and mission‐based management affairs for the mission area units. · Plans, directs, and participates in the delivery of operational excellence programs that relate to mission‐based management principles. Work with the unit leaders, and central office leaders on change management and execution of improvements in procedures, processes, and technology. · Directs and supervises the activities of the administrative staff in areas including requisitions and purchasing, financial reporting and analysis, facilities maintenance, and performance feedback and evaluations. Additionally, he/she is also responsible for the administrative and operational support for recruitment, retention, training, and termination of staff. · Responsible for safeguarding the assets of the unit by maintaining an effective system of internal controls that is compliant with the standardization and policies and procedures. · Responsible for maintaining alignment of financial and operational practices across MSM . Unit / Department Finance Leadership: · Develop, improve, and maintain financial models to manage the annual operating budget, and to inform departments business operations. · Lead annual budgeting process. This involves coordinating across functional teams, identifying areas of concern, and building processes for timely completion and oversight. · Responsibly steward and optimize the use of funds and monitor financial health to accomplish the mission of the department or unit. · Run, manage department P&L, run proformas, reconciliations, manage budget to actuals and ultimately accountable for coming in on budget. · Build internal systems for contracting and procurement that allow unit to make decisions quickly and pay vendors on time, and support staff in working with vendors and contractors. · Devises comprehensive and effective systems of record management in compliance with accepted accounting procedures and other compliance standards mandated by federal and state agencies. · Works collaboratively with leaders of other programs integrating business practices and coordinating all stakeholders to ensure optimal results are achieved in financial management of unit or department operations. · Facilitate the faculty compensation plan data analytics and other academic survey-related data. Business Operations and Administration: · Responsible for providing guidance and training to staff and faculty to ensure compliance with internal controls, policies and procedures, and processes of the institution and external entities. · Represents the chair in administrative meetings and conferences. He/she must be a strategic thinker who can easily translate the vision to staff and faculty. · Works collaboratively with leaders of other programs integrating business practices and coordinating all stakeholders to ensure optimal results are achieved in financial management of mission area operations. · Devises comprehensive and effective systems of record management in compliance with accepted accounting procedures and other compliance standards mandated by federal and state agencies. · Supervise the Manager of Administration and Finance and other finance staff to oversee their needs, work, and institutional requirements. This is in collaboration with the unit leadership (Chairs, Center Directors, VPs, etc.) – who have oversight responsibility with the Directors for work within their unit(s). · Accountable for timely and accurate execution and follow up on all personnel actions. · Responsible for accurate pay practices in unit and payroll reconciliation to budget. Knowledge, Skills and Abilities: · Skilled finance and administrative professional with 10+ years of experience and a track record of success. · Experience both creating and tracking financial models, and doing the day-to-day work of ensuring timely, accurate, and compliant financial systems. · Experience with overseeing the budgeting, accounting, financial forecasting, and analysis of financial data. Strong analytical, financial, and organizational skills. · Expert in leading overall business operations by providing guidance in developing financial plans and policies. · Experience in building budgets, managing budgets, maintaining fiscal health of a unit or department. · Experience motivating and leading a team. Demonstrated leadership skills. · High degree of accuracy, good judgement, and decision-making. · Proven record of overseeing financial matters for an organization and other related financial needs for the mission area enterprise · Skilled in analyzing a variety of data, developing methods for tracking and monitoring revenue expenses. Advance knowledge of financial reporting. In-depth knowledge of financial analysis. · Ability to establish and cultivate effective relationships and teams with various levels of professionals. · Demonstrated communication skills that include excellent organizational, people skills, and strong verbal, and written communication skills. · Ability to work in a high-volume environment. · Excellent time management skills and organizational abilities · Ability to manage sensitive and confidential matters appropriately. · Advanced knowledge of Excel and other Microsoft Office programs · Familiarity with Banner or other ERP systems. Minimum Qualifications · Bachelor’s degree from a regionally accredited college or university is required · Minimum 7+ years of progressive finance and business operations experience; and · Demonstrated financial acumen, financial skills for modeling, controls and budget management. · Experience supervising others · Strong interpersonal and communicative skills; and · Highly detail oriented, executes with precision and accuracy. · Ability to convey and explain complex information in a simplified way to others; and · Proficiency in multi-tasking, time management, and in establishing and organizing priorities; and · Experience in operationalizing strategic plans at a departmental and organizational level. Preferred Qualifications · Undergraduate discipline in Finance, Accounting, or related business discipline and Master’s degree in business or healthcare administration · Prior work experience in an academic, clinical, and/or mission area institution · 15+ years of experience in finance, financial planning and analysis, and managing compliant financial systems. · Minimum of five (5+) years in a supervisory role · Experience in implementing the strategic mission of the institution. · Understanding of pre- and post-award grant processes and platforms for managing grants and other sponsored program funds. · Unit / department applicable experience Closing Date Open Until Filled Yes Special Instructions to Applicants No staffing or recruitment agencies. Quick Link sm.edu/postings/17815 EEO Statement Summary Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Job Duties Pre-Employment/Employment Requirements All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Immunization Requirements It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Posting Specific Questions Required fields are indicated with an asterisk (*). + * Please select the Mission Area and Group(s) for which you would like to be considered. You may select multiple groups. + Group 2 (Clinical Mission Area) - Department of Medicine + Group 3 (Clinical Mission Area) - Departments of Psychiatry and Community Health and Preventative Medicine + Group 4 (Clinical Mission Area) - Departments of Surgery and Obstetrics and Gynecology + Group 5 (Clinical Mission Area) - Departments of Family Medicine and Pediatrics + Group12 (Clinical Mission Area) - Morehouse Health Care (MHC) + Group 16 (Clinical Mission Area) - More In Common Alliance (MiCA) + Group 9 (Education Mission Area) - Dean/EVPHA OFAD, GME Academic Prog & Affiliates + Group 10A (Education Mission Area) - ACI, ASA, Counseling, Fin Aid, Library, ODL. Clin Skills, OSLER, CC, WC + Group 10B (Education Mission Area) - EOHC, MPH, MSMS, Online, PHD, PAS, OEA, Columbus, OEOA, UME + Group 1 (Research/Basic Science Mission Area) - Clinical Research Center, National Center for Primary Care, Prevention Research Center, Center for Maternal Health Equity + Group 6 (Research/Basic Science Mission Area) - Departments of Microbiology Biochemistry and Immunology, Pathology and Medical Education + Group 7 (Research/Basic Science Mission Area) - Departments of Pharm/Toxicology Physiology Neurobiology + Group 8 (Research/Basic Science Mission Area) - Satcher Health Leadership Institute, Institute of Genomic Medicine, Cancer Health Equity Institute, Neuroscience Institute, Cardiovascular Research Institute + Group 15 (Research/Basic Science Mission Area) - Center for Laboratory Animal Resources, Grants & Contracts, RCMI, Offc of Sponsored Programs Institutional Review Board, IACUC, Rad Safety Biosafety, Offc Translational Tech, Grants Mgmt Offc, SVP for Resea + Group 11 (Central Administration) - Offc. of President & CEO, Compliance, Offc of General Counsel, MarCom, Offc Diversity & Inclusion, OGR, Title III, IE, Internal Audit Controller/Finance, Business Operations, Innovation + Group 13 (Central Administration) - Human Resources & Information Technology + * How many years of progressive experience do you have in finance and business operations? + I have less than a year of progressive experience in finance and business operations or related work experience. + I have 2-3 years of progressive experience in finance and business operations or related work experience + I have between 4 and 6 years progressive experience in finance and business operations or related work experience + I have 7 years or more of progressive experience in finance and business operations or related work experiece + * Please provide detailed information regarding the largest operating budget you have managed within the last 5 years. (Open Ended Question) + * Please describe how this position fits in with your professional goals and objectives. (Open Ended Question) + * How many direct reports have you most recently managed? + I have not managed direct reports within the last 5 years. + I have managed between 1 and 5 direct reports. + I have managed between 6 and 10 direct reports. + I have managed between 10 and 20 direct reports. + I have managed over 21 direct reports. + * What is your highest level of completed education? + High School/GED + Associate's Degree + Bachelor's Degree + Master's Degree + EdD, MD, PhD, DrPH, JD + * What is your date of availability? (Open Ended Question) + * Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered. (Open Ended Question) Applicant Documents Required Documents + Cover Letter + Curriculum Vitae or Resume Optional Documents + Letter of Reference 1 + Letter of Reference 2 + Letter of Reference 3 + Other Document + Writing Sample + Professional License