Records Specialist Supervisor

2 weeks ago

Cambridge Springs, United States Commonwealth of Pennsylvania Full time
THE POSITION

Are you looking for a chance to move your career in a new direction? If you have great multi-tasking skills, advanced typing ability, and pay close attention to details, we have an opportunity for you The Department of Corrections (DOC), State Correctional Institution (SCI) at Cambridge Springs, is seeking a highly motivated Records Supervisor to provide supervision and technical support to the Records Specialists assigned to SCI Cambridge Springs' Records Office. If this aligns with your skills and interests, we encourage you to submit your application and join the team at one of the state's best-known organizations today

DESCRIPTION OF WORK

In this role, you will oversee the record control operation of the institution, and maintain the security and validity of inmate records. You will also provide training and direction to staff members in the Records Office regarding policy, practice, and legal information. In fulfillment of your daily duties, you will collect information from various sources, including the Pennsylvania State Police, Parole Board, and DOC to validate the accuracy of content in the maintenance of inmate records. You will interview, photograph, and fingerprint inmates upon reception and release, and ensure that all necessary information is collected and processed appropriately. You will coordinate transportation for inmates and ensure appropriate authorization is obtained for all releases. Additionally, you will represent the department at extradition hearings or other judicial proceedings when necessary to testify on matters related to inmate identification or sentence status.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

  • Full-time employment, 37.5 hours per week
  • Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
  • Salary:In some cases, the starting salary may be non-negotiable.
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

  • Two years of experience as a Corrections Records Specialist (Commonwealth job title); or
  • One year of experience as a Records Specialist 2 (Commonwealth job title); or
  • Four years of clerical or correctional custodial experience that includes two years of specialized records work in a correctional facility; or
  • An equivalent combination of experience and training that includes two years of specialized records work experience in a correctional facility.
Other Requirements:
  • You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
  • You must be able to perform essential job functions.

Legal Requirements:
  • You must pass a background investigation.

How to Apply:
  • Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
  • Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
  • 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION
  • Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
  • Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
  • Your score is valid for this specific posting only.
  • You must provide complete and accurate information or:
    • your score may be lower than deserved.
    • you may be disqualified.
You may only apply/test once for this posting. Your results will be provided via email.

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