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Events Coordinator
4 months ago
Founded in 1950, St. Anthony's provides food, clothing, shelter, medical care, technology access, addiction recovery services, job training, and other critical resources to people experiencing homelessness and extreme poverty. Every day, with dignity and respect, we support and are supported by thousands of San Franciscans. Join us in creating a future where all people flourish.
PRINCIPAL RESPONSIBILITY:
Reporting to the Associate Director of Development, the Events Coordinator is responsible for the overall strategy, development, and execution of all fundraising and friend raising events-both in-person, and virtual-directly benefitting St. Anthony Foundation (SAF). This includes St. Anthony produced events as well as third-party hosted/produced events, including but are not limited to, St. Anthony's fundraising events, donor hosted holiday season events, annual volunteer appreciation events and donor cultivation and stewardship events. This includes in-person, virtual and hybrid formats. The Events Coordinator must possess a strong understanding of Development and Event Fundraising best practices, donor cultivation and stewardship. This individual must also demonstrate performance adherence to established policies and procedures exhibiting the defined characteristics associated with attendance and punctuality.
MAJOR DUTIES:
- Directly responsible for all aspects of event management and production from content and program development, design, AV production, vendor management, logistics, food and beverage, location identification, entertainment, speakers, staffing, and more.
- Conceptualize and execute an annual event plan and comprehensive calendar in collaboration with key SAF Development and Outreach colleagues. This will include the type of event (e.g., in-person versus virtual or hybrid) budgets, timelines, checklists, logistics, volunteer needs, post-event assessment and responsibilities for all events.
- Develop, manage, coordinate, plan, and execute all elements of an annual fundraising evening event, including sponsorship procurement, auction management, printed and digital collateral, catering, registration, design, budget control, and other responsibilities as necessary.
- Manage event budgeting to ensure effective and responsible revenue to expense ratio is in line with industry standards.
- Ensure that corporate and individual sponsorship benefits are appropriately reflected within the context of the event, develop process for sponsorship follow-up and tracking with pertinent development staff.
- Coordinate and plan other SAF related events and activities as directed by the Associate Director of Development or the Chief Development Officer.
- Cultivate and steward relationships with vendors, sponsors, patrons, volunteers, and other event supporters; knowing when to involve other development staff members to successfully cultivate and steward relationships.
- Collaborate with the Development Team on the cultivation of existing donor relationships through the lens of events and assist with executing initiatives, delivering on strategy, and achieving goals.
- Serve as the liaison for event volunteer co-chairs, host committees, and third-party fundraising hosts, and work with them on securing individual and small business sponsorships as well as in-kind donations.
- Work with Communications and Marketing, responsible for production of all event materials, collateral, signage, and outreach in support of event goals are on brand, on message, on time and on strategy.
- Work with Data Operations, ensure that all aspects of event income and attendance is accurately recorded and reported.
- Perform other related tasks as needed.
MINIMUM QUALIFICATIONS:
- Bachelor's degree desired or equivalent experience.
- Three years' progressively responsible management experience in comprehensive event planning and execution within a nonprofit environment.
- Strong project management skills with demonstrated success in delivering events and projects on strategy, on-time and on budget.
- Expert at planning and managing budgets, negotiating and communicating with vendors.
- Excellent organization, verbal, written communication, and negotiation skills.
- Excellent relationship building skills, comfortable interacting with Board members, Donors, volunteers and staff
- Highly skilled with Microsoft Office Suite of products including Outlook, Word, Excel, PowerPoint, database management (RE NXT skills and Salesforce skills preferred and a plus) and internet research skills.
- Ability to recognize and make recommendations for tools to increase event success, e.g. auction software,
- Ability to work independently and collaborate with peers and Development team.
- Presence on site is essential for the team to be successful.
- Ability to move bulk items for event set-up and breakdown. Ability to lift a minimum of 10-15 pounds.
- Ability to handle stress and work extra hours including weekend, evenings as necessary
- A commitment to the stated mission and values of St. Anthony Foundation that are based on Catholic Social Teachings and the Franciscan traditions that guide this organization.
