Contract Coordinator

4 weeks ago

Washington, United States American University Full time

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University

Department:

College of Arts & Sciences

Time Type:

Full time

Work Modality:

Union:

Job Description:

Summary:

Reporting to the Director of Contracts Administration, the Contract Administration Coordinator is primarily responsible for the day-to-day budget management, administrative coordination, trouble-shooting and problem solving, and reporting for various grants and contract programs as assigned by the CAS Director of Contracts Administration and Associate Dean of Research. This position oversees the day-to-day financial activity of assigned externally funded projects providing financial management and oversight.

Essential Functions:

* Budget Administration: Under the direction of the Director of Contracts and Administration, oversee the administration of various externally funded grants. Provides advice to faculty and staff concerning proposals and awards. Manages funds and fund allocation across multiple projects and ledgers ensuring accuracy and compliance with University and funder regulations. Reviews, monitors, and analyzes budgetary requests and make recommendations to internal stakeholders ensuring compliance with relevant regulations, project and resource efficiency and program effectiveness.

* Compliance, Oversight and Internal Coordination: Works with department administrators and PIs to ensure compliance with relevant rules, regulations, policies, and procedures in conjunction with the Office of Sponsored Programs (OSP) and the Controller's Office. Advise supervisor of necessary amendments to assigned grants, and work with OSP and Controller's Office to ensure proper changes are made. Working with the Director of Contracts Administration, interpret policies, procedures, and contractive instruments and advise principle investigators on rules, regulations, and procedures to ensure compliance with relevant regulations. Work with the OSP, Contracts Accounting, Principal Investigators, and departments regarding report deadlines and compliance. Ensure the projects' cost share requirements are met by the College and the University.

* Other duties as assigned by supervisor or Associate Dean.

* Data Analysis Conduct financial data analysis and performance reports for assigned grants for the Director of Contract Administration.

Position Type/Expected Hours of Work:

* Full-Time.

Salary Range:

* Commensurate with experience.

Required Education and Experience:

* Associate's Degree or equivalent education, training and experience required.

* 2-4 Years' relevant experience required.

* Position requires knowledge of personnel, payroll, accounting, contracts, and relatable legal ramifications of contract administration.

* Good computer skills and advanced knowledge of the Microsoft Office Suite required.

Preferred Education and Experience:

* 2-4 Years' contract experience in an academic setting in financial administration area preferred.

* Bachelor's Degree in Accounting, Business, or related field preferred.

Additional Eligibility Qualifications:

* Excellent verbal and written communications skills.

* Must maintain familiarity with rules, regulations, and policies of external funding agencies, such as NIH, NSF, DOE, and others.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

* Hiring offers for this position are contingent on successful completion of a background check.

* Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.

* Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

* American University is an E-Verify and Right to Work employer.

Current American University Employees

American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities. #J-18808-Ljbffr

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