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Senior Contracts Coordinator

4 months ago

Washington, United States NIRA Full time
Position Overview:

Join NIRA, INC., a rapidly expanding women-owned small business at the forefront of aviation technology. We are seeking a Senior Contracts Coordinator to support a major program at the Federal Aviation Administration (FAA) that provides single point of access information management services for near real-time, relevant, and reliable aeronautical, flight, weather, and surveillance information to the national airspace system (NAS) operations. This Contracts Coordinator will serve as the intermediary between the finance team and the contracts team to oversee upcoming modifications, contracts resources and funding status, burn rates projections and funding requests. This role is pivotal in ensuring the effective management and execution of contracts, and maintaining legal and regulatory compliance.

Key responsibilities include:
  • Oversee contract administration, negotiating, creating, and tracking contracts including updating and ensuring completeness of files and closeout activities where necessary, conduct cost/price analysis and drafts contract amendments
  • Coordinate contract amendments and change orders, monitor contract expiration dates and contract ceilings, labor categories, renewal of option years to meet specific project requirements; ensure compliance with local, state, and federal laws
  • Develop and maintain contract records to include various modifications, price proposals, contract staffing, burn rate calculations, and reconciliation of records, conduct financial planning, application, tracking and expending of multi-year funding
  • Review funding documents, mods, prepare funding requests, and complete necessary funding forms, request and track Purchase Requisitions (PRs)
  • Prepare invoices payment instructions and submit them to the FAA for payment to ensure accuracy of project funds allocation and expenditures
Key requirements:
  • Bachelor's degree from an accredited institution in Business, Economics, Finance, Management, or related disciplines is required
  • 10+ years of relevant experience
  • Knowledge of federal procurement regulations/policies
  • Strong Microsoft Excel, and excellent communication skills
  • Ability to work both independently and collaboratively as a part of a team
  • Initiative-taker who requires minimum supervision and who can effectively prioritize, execute tasks, and meet deadlines
Desired Experience:
  • Knowledge of FAA Acquisition Management System (AMS), Federal Acquisition Regulations (FAR), or similar procurement regulations
  • Contracting Officer's Representative or similar certification
  • Appropriations Law certification

This position is a hybrid role that requires a flexible schedule, with the expectation of working one to two days per week on-site in our Washington, DC office.

NIRA, INC. is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state or local law.