Project support assitant

4 weeks ago

Durham, United States Greene Resources Full time

Project Assistant

Our client, a global research non profit, is looking for a new project assistant to support two of their leaders. This person will be responsible for coordinating and implementing project deliverables within the EDIB (Equity, Diversity, Inclusion, & Belonging) program, collaborating with the Head of EDIB and the Program Leads for Racial Justice & Equity (RJE) and Employee Resource Groups (ERG). This position is a full-time contract opportunity, with the potential to convert to a direct hire role. It offers remote flexibility and growth potential.

Coordination and scheduling of project, team, and key partner meetings

Manage schedules, vendor invoices and logistics for multiple training courses and Employee Resource Group events. Managing the meeting invitation and RSVPs

Communicating logistics information to attendees (Agenda, charge code, travel info, etc.)

Book travel for team members as needed

Manage purchasing logistics

Documentation and summarization of project and team meeting notes and action items

Ownership and coordination of team SharePoint sites

Bachelors Degree with 2-3 years of relevant work experience; or 4-6 years of relevant work experience

Intermediate knowledge and skill with MS Word, Outlook, PowerPoint, Excel

Experience in project coordination

Strong writing skills and abilities

Basic to intermediate knowledge and skill with Zoom, Teams, and SharePoint

Strong ability to self-organize and help keep others organized

Proven ability to focus effectively while managing and supporting multiple projects

2-3 or more years of experience working with project teams and matrix environments

~ Extremely strong calendar management experience

~ Passion for and interest in issues related to Equity, Diversity, Inclusion & Belonging and Racial Justice

~ All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

S. government contractor with specific controlled-access facilities that must register non-U.therefore, all visitors to those facilities must declare their nationality and citizenship upon arrival at, and before entering. Depending on the work location, candidates selected to interview may be required to complete 'Government Contractor Controlled-Access Facility Questionnaire' before visiting the client facility.

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