Budget Accountant/Accounts Payable Manager

Base Pay: $64,209.60 Annual

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SUMMARY:

Reviews the county's budget, makes budget projections, prepares new budget proposals, and analyzes financial documents.

Assists in the preparation of budget documents for submission to commissioner's court.

Attends all budget hearings and meetings.

Reviews and approves all purchase order requests for budgetary compliance.

Monitors progress of departmental budgets and recommends budget change orders to departments for submission to commissioner court for approval.

Manages the county's accounts payable division and ensures that payments comply with statutory requirements, internal control standards, and budgetary appropriations.

Directs the paperless documents on- line (scanning) operations.

Assists with the preparation of the Annual Comprehensive Annual Report (ACFR).

Undertakes complex special projects, as directed by management.

ORGANIZATIONAL RELATIONSHIPS:

Reports to: County Auditor

Directs: Supervises accounts payable accounting assistants.

Other: Work closely with Commissioners Court, Elected Officials, outside auditors, vendors/suppliers, department heads and staff, other counties, and the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES including the following:

Budget Accountant Responsibilities:

Responsible for the strict enforcement of the budget in compliance with state statutes, county policies and procedures.

Assist in the preparation of the annual county budget using extensive professional judgement, research, spreadsheet programming and complex computation.

Assist from the beginning to the end with preparation of the annual budget by preparing budget impact scenarios, summaries, and projections.

Publishing the final documents including writing introductory summaries.

Assist in making public presentations to the commissioner's court.

Complies, analyzes, prepares and directs special research reports for budget preparation or as requested by management.

Analyzes expenditure reports produced within the office for the budget.

Creates projections of both expenditures and revenues in order to keep management informed throughout the year.

Identifies and analyzes budget related problems/errors, takes corrective measures to correct the problems/errors.

Prepares special analysis reports and independently researches and investigates.

Reviews purchase orders and other documents for approval.

Monitors and analyzes the budget by performing actual-to-budget and historical comparisons at least every other week.

Prepares budget change orders for submission to commissioner court after conferring with department heads of their designated representative.

Prepare internal budget change orders for review by the county auditor.

Approves the data entry of all budget change orders.

On or around July 25th of each year work closely with the tax assessor/collector, Nueces County Appraisal District and the county auditor to determine the no-new-revenue tax rate and the voter-approved tax rate to ensure accuracy and compliance with the Truth in Taxation requirements.

Assists in preparing the capital projects budget by relying on the compliance with project budgets upon approval from the county auditor and commissioners court and assist with the preparation of capital project budget change orders.

Assist the first assistant from beginning to end with the preparation of the ACFR to ensure timely submission to bond rating agencies and the GFOA.

Regularly meet with the county auditor to discuss operations and other matters of note.

Make recommendations and assist with the development of the county auditor department and countywide accounting procedures incorporating the use of the County's financial software.

ACCOUNTS PAYABLE MANAGER RESPONSIBILITIES:

Responsible for managing the expenditures payment process to meet the internal control standards that provides county management reasonable assurance that obligations and costs comply with applicable laws and policies, that expenditures, disbursements, and encumbrances are promptly recorded and classified properly so that reliable financial and statistical reports may be prepared, and accountability of the assets is maintained.

Ensures that all transactions are clearly documented, and the documentation is readily available for examination by the outside auditors.

Reviews output reports to assess appropriateness of balances as well as transactions processed.

Provide guidance and training when necessary to accounts payable staff.

Calculates, informs revenue/cash manager of cash requirements.

Prepares and issues annual 1099 MISC to vendors in compliance with IRS regulations, files IRS reports via magnetic media.

Resolves difficult problems that require meeting vendors and/or county officials, writing correspondence, or taking other courses of action as determined appropriate.

Responsible for having thorough knowledge of accounts payable systems and where expense data and encumbrances are stored.

Makes suggestions to improve computer usage throughout the process.

Briefs the county auditor on major work items and issues regularly.

Serves as an important liaison between county departments and county auditor to ensure good communication lines remain intact, to facilitate coordination and interaction with the department's other activities.

Confers with vendors regarding county policy and procedures.

Processes county travel expenses reimbursements and special motions.

Performs such other duties as may be assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier.

EDUCATION and/or EXPERIENCE:

Bachelor's degree (B. A.) from four-year college or university in accounting or a related field plus one year of experience in accounting/auditing and two years of experience in supervision; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as probability and statistical inference.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES:

Knowledge of generally accepted accounting principles relating to single and double entry accounting systems and financial reports.

Ability to gather and analyze complex information and to formulate concise understandable reports.

Thorough understanding of accounting processes and the use of mainframe computer systems in performing accounting functions.

Ability to perform accurate work under time constraints and pressure.

Ability to interface mainframe computer data to personal computers for analysis and development of historical trends, informational reports, and forecasts.

Ability to effectively use assigned staff to complete work assignments in a timely manner.

Ability to communicate effectively both orally and in writing and exercise independent judgement.

Ability to maintain effective working relationships with other County employees and officials and with the general public.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.

The employee frequently is required to talk or hear.

The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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Job Post End Date -

07-05-2024