Department Administrator

4 weeks ago

Miami, United States The University of Miami Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The department of Medicine has an exciting opportunity for a full-time Department Administrator. The Department Administrator will provide expertise and manage the day to day operations for the Divisions of Myeloma and Transplantation Cell Therapy which include 16 faculty, 23 advanced practice providers. The combined divisions produce annual clinical revenue of approximately $10.2M and approximately 15K ambulatory visits.

CORE JOB FUNCTIONS
  • Provides leadership in developing business strategies and tactics to support the goals of the division and overall, Health System's strategic plans for market growth and development.
  • Heads performance management processes and outcomes for employees and physicians.
  • Guides managers in developing skills in and implementation of performance management practices.
  • Supports professional development of the workforce.
  • Performs needs assessments to determine continuing education needs of staff.
  • Monitors staff and physician satisfaction.
Department Specific Functions
  • Develop short and long-term strategies necessary to improve organizational efficiency, staff development and retention.
  • Analyze operations to identify opportunities for improvement and need for new resources. Develop proposals for staffing changes, and collaborate with the SAO, Department Administrators and central HR to implement solutions
  • Ensure Faculty and Staff comply with UM policy requirements and address violations with Administrators, Division Chiefs, and the Chair (ex. HIPAA, annual trainings, flu vaccines)
  • Provide leadership and direct support for multiple staff and faculty related processes essential to the effective clinical, administrative, education and research operations of the DOM, in accordance with regulatory and institutional guidelines
  • Ensure prompt execution of a variety of staff requests and follow-up with Department Administrators to convey status
  • Manage department wide performance issues- COE, PEPs, disciplinary actions and work collaboratively with HR Partner.
  • Responsible for working with clinical departments to develop job descriptions and prepare paperwork needed for opening of staff positions.
  • Initiate Recruitment of new and replacement staff positions. Serve as primary recruiter for senior leadership positions
  • Evaluate appropriateness of requests for reclassifications and salary adjustments and support preparation of required documentation
  • Develop and provide training to new administrators and leaders on UM policies and procedures to ensure best HR practices
  • Develop and maintain DOM and Division specific procedures to ensure consistency with Institutional Policies (ex. Time and Attendance)
  • Review and approve BJFs for certain transactions with delegated authority by SAO (ex. Overload payments)
  • Maintain DOM listservs
  • Serve as Workday expert to assist with Supervisory Organization Changes and resolve other issues that arise
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

CORE FUNCTIONS
  • Bachelor's degree in relevant field
  • Minimum 5 years of relevant experience
Knowledge, Skills, and Attitudes:
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to establish department goals and objectives that support the strategic plan.
  • Ability to lead, motivate, develop, and train others.
  • Ability to maintain effective interpersonal relationships.
  • Ability to exercise sound judgment in making critical decisions.
  • Commitment to the University's core values.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

#LI-EL1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
H15

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