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Accounting/Payroll Specialist II

4 months ago

Melrose Park, United States Albertsons Full time
Responsibilities

PURPOSE
To ensure proper recording and reporting of vendor payables and vendor chargebacks. Prepare weekly payroll, verifying accuracy of time for hourly associates.
WORKING RELATIONSHIPS:
Accountable and Reports to: Accounting Supervisor/Coordinator
PRIMARY JOB FUNCTIONS:
•Process and timely submit expense invoices for payment based on accounting department guidelines.
•Research and resolve related correspondence.
•Prepare, review, and resolve discrepancies on the expense invoice payment report.
•Maintain tracking of reoccurring vendor expense invoices.
•Maintain vendor invoice files.
•Prepare weekly vendor chargeback/accounts receivable invoices.
•Prepare weekly payroll, verifying accuracy of time and attendance records and make all necessary and approved corrections before payroll is processed.
•Resolve all payroll inquiries and problems in accordance with Company guidelines, process pay advance checks to correct errors or for special payroll requests.
•Communicate with Supervisors and Human Resources on associate pay issues.
•Maintain and update associate payroll files
SECONDARY JOB FUNCTIONS: (These are considered occasional in nature)
•Perform special projects as requested.
SKILLS AND ABILITIES REQUIRED TO PERFORM JOB: (Physical demands outlined on attached PAR sheet)
•Previous experience in accounting or payroll preferred. Possess a basic understanding of accounting principles, procedures, terminology, and practices.
•Ability to interpret and analyze computer generated reports and possess strong PC skills, including Excel.
•Previous experience in payroll systems; Work Brain and People Soft is helpful. Ability to learn basic payroll principles and procedures, terminology and practices is essential
•Possess ability to work with minimum supervision.
•Good telephone and organizational skills with attention to detail.
•Possess good math figure aptitude.
•Must be able to interpret and analyze reports.
•Possess good oral and written communication skills, internally as well as with the vendors.

WORKING CONDITIONS:
•Work is performed under normal office working conditions in a temperature-controlled environment. Incumbent may sit for long periods of time (usually an 8-hour shift) at a desk.

EQUIPMENT USED TO PERFORM JOB:
•Incumbent will use calculators, keyboards, telephone, and other office equipment in the course of the workday.

CONTACTS:
•To include all DC departments: Facility & Maintenance, Warehouse Operations, Transportation, and Procurement as well as the vendor community and Boise Corp A/P.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification;
they are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of a person so classified.