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Area Finance Supervisor

3 months ago

Bensenville, United States US Foods Full time

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Business Results
Oversee Finance staff that performs the following duties:
1. Review, research and make recommendations on approving customer credit and debit memos
2. Prepare customer drop ship billings:
o Monitor backlog of outstanding Buyer POs and work collaboratively with Buyers to ensure timely customer billings
o Seek out and resolve product cost and sale price information from Buyers and TMs to ensure accurate customer billings
3. Prepare customer menu billings
4. Research, track and resolve vendor related issues
o Serve as Area gatekeeper for vendor inquiries/issues:
Monitor outstanding vendor inquiries/issues assigned to Area Merchandising and Finance team members to ensure timely resolution
Point of contact with Finance Service Center (FSC) and National Service Center (NSC) to provide Area information needed to resolve vendor inquiries/issues assigned to FSC and NSC
Payroll
1. Direct oversight of Area payroll staff
2. Ensure timely and accurate upload of payroll data
o Work collaboratively with Area department managers and NSC payroll team to ensure timely submission of payroll data
o Monitor requests and reasons for Off Cycle paychecks to support Area Finance Manager and Directors efforts to reduce payroll errors
o Research and resolve department manager and employee payroll questions
o Assist Sales and Operations personnel with variable compensation calculations as directed by Area Finance Manager
o Train and coordinate payroll staff schedules to ensure adequate knowledge of payroll duties are in place at all times. Finance Supervisor is expected to be able to perform payroll duties as necessary

3. Responsible for Kronos System administration including:
o Coordinate with Support Office IT staff on changes needed for Area
Wage rules
PTO rules

Planning & Forecasting
1. Support Area Finance Manager in the development of the Areas annual budget (AOP) and forecasts:
o Perform assigned components of the AOP such as SG&A costs
o Prepare components of weekly FLASH and monthly BOY as directed

Financial Reporting and Analysis
1. Support Area Finance Manager and FSC to create and deliver timely and accurate financial statements:
o Prepare journal entries
o Research, track, and resolve accounting issues
o Prepare or research various financial items for reporting purposes (i.e. flux, ad hoc reporting, etc) as directed by Area Finance Manager

Internal Controls
1. Ensure Sarbanes Oxley (SOx) compliance throughout Area:
o Ensure SOx and internal controls within span of control are performed timely and accurately
o Provide support to the Area Finance Manager for Market and Hub internal control issues
o Management of fixed assets records

Leads Area Finance Team Members
1. Direct oversight of Payroll and Accounting Clerks in multi-site environment including:
o Interviewing, hiring decisions, promotions, salary increases, disciplinary actions and terminations
2. Guide, coach and development of the Payroll and Accounting Clerks
3. Coordinate efforts of direct reports to ensure that daily, monthly and quarterly responsibilities are met.
Function as back up for Area Finance Manager on limited, as-needed basis
Complete ad hoc projects and analysis as requested
Travel as necessary up to 25%

SUPERVISION
Accounting Clerks

RELATIONSHIPS
Internal: Area Finance Manager, Area Finance Director, Audit Services, Buyers, Sales and Operations Staff, Department Managers, FSC and NSC personnel

External: None

QUALIFICATIONS
Education/Training: BS in Business Administration, Accounting or Finance and/or equivalent work experience required.

Related Experience/Requirements: Must possess minimum of five years accounting and/or financial analysis experience or two years in public accounting. Industry experience is preferred. Prior experience supervising an accounting, financial analysis or public accounting staff preferred. Multi-site supervisory experience preferred. Overnight travel may be required to participate in trainings, meetings, or other company events.

Knowledge/Skills/Abilities: Knowledge of finance, accounting, budgeting and cost control principles including Generally Accepted Accounting Principles and SOx. Proficient in Microsoft Excel. Strong interpersonal skills with the ability to interact at all levels in the organization. Strong written and oral communication skills required. Ability to prioritize activities in a multi-tasked environment required.

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