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Administrative Support Specialist II

3 months ago

Washington, United States Mele Accociates Full time
POSITION SUMMARYMELE Associates, Inc. is seeking to add an Administrative Support Specialist to our national security and intelligence team, supporting a key customer within the Department of Energy (DOE).The Administrative Support Specialist will support the DOE's Office of the Associate Under (AU) Secretary for Environment, Health, Safety, and Security (EHSS) and will be responsible for a multitude of administrative related duties such as managing correspondences, filing, updating spreadsheets and documents, scheduling and calendar software, and more. This position is full-time and available immediately to the successful candidate.

ESSENTIAL FUNCTIONSThe Administrative Support Specialist supporting this position will provide clerical and administrative assistance in support of the day-to-day operations at DOE, such as handling and ensuring proper destruction of sensitive information, collaborating with DOE field personnel, travel arrangements, and other various office duties. Essential duties may include:

  • Handle classified and sensitive documents, including marking, destruction, and reproduction.
  • Manage inter- and intra-office incoming and outgoing correspondence, as well as filing and record management.
  • Document creation and editing, scheduling and calendar software, graphics, spreadsheets, record management and electronic mail.
  • Typing support re: correspondence and/or reports, document distribution, filing, travel arrangements, and other general office duties.
  • Ensure mail received by the Office of Departmental Personnel Security Administrative Staff requiring action by its staff is forwarded to the appropriate Federal Security Specialist or Director of AU-53.
  • Provide assistance in receiving, examining, sending and distributing mail and materials to and from DOE Operations Offices including AR Action Correspondence and Defense Counterintelligence and Security Agency (DCSA) reports of investigation.
  • Provide technical support, including analysis of cross-cutting issues and rapidly responding to issues and questions raised by senior DOE management, Congress, or other stakeholders.
  • Develop and utilize computer models and other analyzing tools to perform quantitative and trending analysis of findings and results that involve work areas of multiple AU offices.
  • Develop new methods, tools, and techniques for mission support activities and appraisals that apply to work areas of multiple AU offices.
  • Provide technical, administrative, and publication support, including editing and printing for cross-cutting reviews and reports.
  • Offer program support and technical expertise to conduct information management activities, including performance needs analyses.
  • Perform analysis and support activities for program initiatives such as analysis of training needs, training support (including support for training academies and international training), specialized training, and independent review of policies and guidance.
  • Supply specialized expertise and support in information management, analysis, and strategic planning.
  • Provide All other duties as assigned.
MINIMUM REQUIREMENTS
  • High School Diploma, GED, or equivalent.
  • Must possess an active DOE Q clearance.
  • Minimum of five (5) years of experience in performing and expediting administrative, document creation and editing, and report production support type tasks in a multi-person organization with an emphasis on responsiveness, timeliness, and accuracy.
  • Demonstrated interpersonal communications skills, have experience in managing inter- and intra-office incoming and outgoing correspondence, and have experience in filing and record management.
  • Experience with state-of-the-art software in a Local Area Network (LAN) environment, including document creation and editing, scheduling and calendar software.
DESIRED KNOWLEDGE, SKILLS AND ABILITIES
  • Associate degree or higher from an accredited University or college.
  • Seven to ten (7-10) years of experience in administrative or clerical functions, preferably within the DOE.
LOCATION:
  • This is a full-time onsite position in Washington, DC 20585, USA
  • Telework options are available with a requirement to be in the office at least three days a week, based on the level of in-person meetings and office needs.
SALARY:
  • Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position.
Benefits MELE Offers Our Team
  • Employer-paid employee Medical, Dental and Vision Care
  • Low-Cost Family Health Care offered.
  • 11 Paid Federal Holidays
  • Paid time off (PTO)
  • 401(k) with Employer Match


About MELE Associates, Inc.

With over 275 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)