Accounts Payable Specialist
2 weeks ago
Summary : Detail focused individual who will assist the Accounting Manager in coordinating the daily departmental operations and financial analysis for the organization. Monitor on-going costs, prepare statistics and analyze trends and variances.
Role and Responsibilities
* Manage accounts payable for the multiple People's Family of Corporations and across multiple locations in the shared accounting services model.
* Manage accounts payable using accounting software and other programs, analyze/review workflow process in Concur
* Perform coding of invoices
* Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and reconciliation of subsidiary to general ledger
* Implement tactical processes, enforce policies and monitor internal controls.
* Review purchase orders, invoice totals, terms of payment and other charges (i.e. ensure that the organization is not accessed any taxes, late fees or finance charges)
* Reconcile vendor statements to ensure organization accounts for all possible invoices and credits
* Research information to provide accurate and timely solutions to internal clients and vendors at designated facility site.
* Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
* Keep track of all payments and expenditures, purchase orders, invoices, statements, etc.
* Generate payment to vendors on a routine schedule and match the check with backup for review by the Senior Accountant, Controller or other appropriate personnel.
* Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
* Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
* Maintain historical records in compliance with the record retention policies.
* Continue to improve the accounts payable process (i.e. identify systemic root causes related to the general ledger, accounting software, establishing and maintaining relationships with new and existing vendors, etc.)
* Produce month end and year end reports.
* Assist the Supervisors and Managers with the problems regarding accruals, invoices, stale checks, expense periods and inventory.
* Collect appropriate IRS W9 information and maintains the AP tax information to meet IRS regulations.
* Assist in yearend IRS 1099 processing and preparation by verifying all data paid in the applicable year.
* Maintain the integrity of the vendor master file to ensure payments are aged properly.
* Assist in preparing monthly, quarterly, annual financial statements, and/or audits including regulatory and governing body reports as applicable.
* Provide requested information to assist in preparation of appropriate journal entries related to the various areas in support of month end closing.
* Provide requested information to assist in preparation of the annual operating budgets, grant budgets, reports for Grantee and Governmental agencies and other miscellaneous projects.
* Perform appropriate general ledger account reconciliations and analyses.
* Monitor compliance with GAAP, Institution's policies, and policies of funding agencies.
* Assess internal controls, including risk assessments, reviews of risk areas, and develop appropriate corrective action plans.
* Maintain current written desk top procedures.
* Perform other appropriate duties as assigned.
Other Abilities
* Ability to develop oneself through continuous learning, initiative, innovation, resourcefulness, and critical thinking.
* Ability to prioritize, effectively handle multiple projects concurrently, and take ownership of work.
* Ability to meet tight deadlines, work extended hours during accounting close, audit periods and other critical times.
* Ability to work independently and as part of a team as necessary.
* Ability to work collaboratively with internal and external customers.
* Ability to maintain confidentiality of company information.
* Must be detail oriented, but able to maintain a balanced perspective in rapidly changing business circumstances.
* Demonstrate excellent verbal, written, and interpersonal communication skills.
* Execute basic data entry skills in an accurate and meticulous manner.
* Ability to sit in front of a computer for long hours at a time.
Formal Policy Setting Responsibilities
The employee is formally responsible for making recommendations that may or may not be accepted at a higher level regarding the job's purpose, essential responsibilities, and operations.
Formal Supervisory Responsibilities
The employee is not formally responsible for supervising staff.
Education Requirements
* Associate Bachelor's degree in Accounting desired.
* In depth experience and knowledge of accounting principles/theories (GAAP, FASB) highly desired.
* Not-For-Profit Accounting experience is highly desired.
Computer Skills: To perform this job successfully, an individual should be:
* Knowledge and experience with integrated accounting systems for general ledger.
* Knowledge of Dynamics Great Plains accounting software desired.
* Knowledge of ADP, Human Resources Benefits program (HRB) and the electronic time clock system desired.
* Proficient with Microsoft Excel including V lookups, pivot tables, data, and quantitative analysis. Intermediate to advanced experience with Microsoft Word, Microsoft Outlook and Microsoft 365 desired.
Language Skills
* Ability to understand oral and written communications.
Reasoning Ability
* Ability to define problems, collect data, establish facts, and draw valid conclusions.
* Ability to approach problems in a detail and solution-oriented manner.
The above statements describe the job's essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
An Equal Opportunity/Affirmative Action Employer
Services Provided On A Non-Discriminatory Basis
-
Accounts Payable Specialist
5 days ago
St Louis, United States Calculated Hire Full timeJob Summary: The Accounts Payable Specialist is an integral part of the Accounts Payable Department, responsible for processing invoices via multiple sources. Accounts Payable Specialists are reliable and precise in ensuring expenses are controlled properly by receiving, processing, verifying, and reconciling the payment of invoices. Work with vendors and...
-
Accounts Payable Specialist
1 day ago
St. Louis, United States Calculated Hire Full timeJob Summary: The Accounts Payable Specialist is an integral part of the Accounts Payable Department, responsible for processing invoices via multiple sources. Accounts Payable Specialists are reliable and precise in ensuring expenses are controlled properly by receiving, processing, verifying, and reconciling the payment of invoices. Work with vendors and...
-
Accounts Payable Specialist
3 weeks ago
St Petersburg, United States Atrium Staffing Full timeAbout Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client, a well-known, organization is looking for an Accounts Payable Specialist...
-
Accounts Payable Specialist
3 weeks ago
St Petersburg, United States Creative Financial Staffing Full timeAccounts Payable Specialist Unlock Your Potential as an Accounts Payable Specialist in the Construction Industry! Join a Thriving Finance Team at a Premier Construction Organization Are you a dedicated professional with an eye for detail and a love for numbers? Our client, a reputable force in the construction industry, is on the lookout for an experienced...
-
Accounts Payable Specialist
2 weeks ago
St Petersburg, United States Creative Financial Staffing Full timeAccounts Payable SpecialistUnlock Your Potential as an Accounts Payable Specialist in the Construction IndustryJoin a Thriving Finance Team at a Premier Construction OrganizationAre you a dedicated professional with an eye for detail and a love for numbers? Our client, a reputable force in the construction industry, is on the lookout for an experienced and...
-
Accounts Payable Specialist
2 weeks ago
St Petersburg, United States Creative Financial Staffing Full timeAccounts Payable Specialist Unlock Your Potential as an Accounts Payable Specialist in the Construction Industry! Join a Thriving Finance Team at a Premier Construction Organization Are you a dedicated professional with an eye for detail and a love for numbers? Our client, a reputable force in the construction industry, is on the lookout for an experienced...
-
Accounts Payable Specialist
2 weeks ago
St Louis, Missouri, United States Charter Spectrum Full timePosition Type:Full Time Location: St Louis, Missouri Date Posted: Date posted 05/10/2024 Areas of interest: Finance and Accounting Requisition Number: Business unit: Corporate-CCL FAP130If you have an interest in technology and a desire to bring innovation to Corporate Finance, joining Spectrum's Transactional Accounting team could be a good fit for you....
-
Accounts Payable Specialist
2 weeks ago
St Louis, Missouri, United States Charter Spectrum Full timePosition Type:Full Time Location: St Louis, Missouri Date Posted: Date posted 05/17/2024 Areas of interest: Finance and Accounting Requisition Number: Business unit: Corporate-CCL FAP130 If you have an interest in technology and a desire to bring innovation to Corporate Finance, joining Spectrum's Transactional Accounting team could be a good fit for you....
-
Accounts Payable/Accounts Receivable Specialist
2 weeks ago
St Louis, Missouri, United States KellyMitchell Group Full timeJob Summary:Our client is currently hiring for an Accounts Payable/Accounts Receivable Specialist to join their team in St. Louis, Missouri This is a 100% onsite role that will be working within the vendor billing systems and performing bank reconciliations. The ideal candidate will have experience with ERP systems in an enterprise environment....
-
Accounts Payable/Accounts Receivable Specialist
4 weeks ago
St Louis, United States KellyMitchell Group Full timeJob Summary:Our client is currently hiring for an Accounts Payable/Accounts Receivable Specialist to join their team in St. Louis, Missouri! This is a 100% onsite role that will be working within the vendor billing systems and performing bank reconciliations. The ideal candidate will have experience with ERP systems in an enterprise environment....
-
Accounts Payable/Accounts Receivable Specialist
1 month ago
St Louis, United States KellyMitchell Group Full timeJob Summary:Our client is currently hiring for an Accounts Payable/Accounts Receivable Specialist to join their team in St. Louis, Missouri! This is a 100% onsite role that will be working within the vendor billing systems and performing bank reconciliations. The ideal candidate will have experience with ERP systems in an enterprise environment....
-
Accounts Payable/Accounts Receivable Specialist
4 weeks ago
St. Louis, United States KellyMitchell Group Full timeJob Summary:Our client is currently hiring for an Accounts Payable/Accounts Receivable Specialist to join their team in St. Louis, Missouri! This is a 100% onsite role that will be working within the vendor billing systems and performing bank reconciliations. The ideal candidate will have experience with ERP systems in an enterprise environment....
-
Accounts Payable/Accounts Receivable Specialist
1 month ago
St. Louis, United States KellyMitchell Group Full timeJob Summary:Our client is currently hiring for an Accounts Payable/Accounts Receivable Specialist to join their team in St. Louis, Missouri! This is a 100% onsite role that will be working within the vendor billing systems and performing bank reconciliations. The ideal candidate will have experience with ERP systems in an enterprise environment....
-
Accounts Payable Specialist
4 weeks ago
Saint Louis, United States Intercard Inc Full timeJob DescriptionJob DescriptionAccounts Payable SpecialistDepartment: Accounting Job Status: Full - TimeFLSA Status: Exempt Reports To: Accounts Payable SupervisorPositions Supervised: None Amount of Travel Required: NoneWork Schedule: Monday through Friday 8 am to 5 pmPOSITION SUMMARY: Responsible for daily functions of Accounts PayablePosition Tasks:Monitor...
-
Accounts Payable Specialist
3 weeks ago
St Paul, United States Ledgent Finance & Accounting Full timeLedgent Finance and Accounting has a prominent Business Services partner located in the Eagan area needing to add an Accounts Payable Specialist to their team! This position will offer $26-$28/hr Mon-Fri 8am-5pm Full benefits, PTO, 401k match Career growth opportunities! Key Functions & Responsibilities: Accurate & Timely data entry of vendor invoices and...
-
Accounts Payable Specialist
2 weeks ago
St Joseph, United States Heartland Health Full timeMosaic Life Care is a health care system in northwest Missouri. With a vision of transforming community health by being a life-care innovator, Mosaic places the holistic needs of patients first by providing the right care at the right time and place, offering high value and quality health care. Mosaic has a wide array of benefits to meet each employee's...
-
Accounts Payable Clerk
2 months ago
St Louis, United States Randstad North America, Inc. Full timeSTL has an opening for an Accounts Payable Clerk. The Accounts Payable Clerk role requires a detail-oriented individual that will coordinate distribution of invoices received, respond to vendor correspondences, and enter invoices for payment. Looking Accounts Payable, Clerk, Accounting, Staffing, Account
-
Accounts Payable Clerk
2 months ago
St Louis, United States Alsco, Inc. Full timeThe Accounts Payable Clerk is responsible to the Office Manager for the payment of all vendor invoices by company policy. The Accounts Payable Clerk is responsible for the daily processing of company business transactions to ensure effective, efficie Accounts Payable, Clerk, Customer Experience, Office Manager, Manufacturing, Accounting, Payment
-
Accounts Payable
2 days ago
St Louis, United States Human Resource Staffing Full timeJob Purpose: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Accounts Payable Duties and Responsibilities of the Job As a vital team member of the finance team, its important that an Accounts Payable candidates can complete the following. Keeping track of all payments and expenditures, including...
-
Accounts Payable Specialist
2 days ago
St Petersburg, United States Plasma-Therm Full timeJob Type Full-time Description At Plasma-Therm®, we design and build configurable wafer processing platforms for standard and advanced processes used in microelectronics manufacturing. From etch and deposition applications to rapid thermal processing and plasma dicing, our systems keep pace with your needs and are engineered to provide outstanding...
