Front Desk Administrative Assistant

4 weeks ago

Menlo Park, United States Vaco Full time

A Brief Overview Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. What you will do Answers, screens and transfers inbound phone calls Greet and direct staff and visitors General clerical duties including photocopying, fax and mailing Stock kitchen/supply areas and maintain building orderliness Submit work orders Handles requests for information and data Resolves administrative problems and inquiries Prepares agendas for meetings and prepares schedules Sorts and distributes incoming correspondence Maintain office supply inventories Coordinates maintenance of office equipment Prepare, coordinate, and execute All Hands Events Receive food deliveries and distribute Manage conference room calendar Education Qualifications High School Diploma or GED equivalent Experience Qualifications 2 years of office and/or administrative work experience Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint) Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.) Knowledge of clerical and administrative procedures and systems such as filing and record keeping Ability to demonstrate business communications skills (verbal, written, listening, reading) Ability to follow standard operating policies and procedures. Ability to plan and organize Ability to prioritize tasks Ability to assess and solve problems Attention to detail and accuracy skills Ability to demonstrate customer service skills Ability to work in a team environment Ability to lift up to 25lbs Subject to any applicable laws to the contrary, this employer requires all employees to be fully vaccinated for COVID-19 including booster if eligible as a condition of their employment. Candidates are advised that proof of vaccination may be required as a condition of employment. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. #J-18808-Ljbffr

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