Executive Assistant

3 days ago


Miami, United States kay search group Full time
Position: Executive Assistant (Global Law Firm)

Location: Miami, FL

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary to $125K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Responsibilities for Executive Assistant:
  • Manage the Senior Director's calendar and collaborate effectively with others to coordinate scheduling needs; plan and schedule monthly and weekly meetings
  • Create and compile meeting materials for various Committee and Leadership meetings. Create PowerPoint presentations ahead of senior leadership meetings
  • Research, prioritize, and follow up on incoming requests and issues addressed to the Senior Director, including those of a sensitive or confidential nature; determine the appropriate course of action, referral, or response.
  • Coordinate domestic and international travel and reservations in accordance with the Firm's Travel Policy (e.g., air, hotel, ground transportation)
  • Handle confidential information, including data related to human resources, budget, forecasts, etc.
  • Organize and facilitate conference and video calls
  • Assist with on-going special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities.
Requirements for Executive Assistant:
  • Bachelor's Degree required
  • 5+ years of related experience in a law or professional services firm
  • Proficiency with Microsoft Excel, Word, and PowerPoint
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Ability to work independently
  • Ability to handle sensitive matters and maintain confidentiality

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