Office Manager/Receptionist| Denver Tech Center

5 months ago

Denver, United States Oak View Group Full time

Overview:

This Office Manger role is based in the Denver office. This role is great for someone who thrives in a fast-paced, innovative environment and skilled in managing multiple priorities with grace and professionalism. The ideal candidate will be a vital team player to our office; facilitating smooth operations of the office environment, support executive team leaders and ensuring effective communication both internally and externally. This role will participate in a variety of responsible and complex administrative, secretarial and clerical duties.

This role will pay an houlry wage of $25 to $35.

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until Sept 30, 2024

Responsibilities:
  • Manage and maintain executive schedules, including scheduling meetings, coordinating travel arrangements, and organizing daily calendars to ensure optimal organization and time management.
  • Handle expense reimbursement for executive travel using expense software program Concur
  • Serve as the primary point of contact for internal and external matters pertaining to the executive team, ensuring smooth and effective communication channels at all times.
  • Perform office management functions, including ordering supplies, communicating with building management, and maintaining contact lists.
  • Assist with organizing corporate events, from planning stages through execution, ensuring events align with corporate culture and objectives. This includes coordinating with vendors, managing invitations, and overseeing event logistics.
  • Support executive-level meetings and engagements, including preparing agendas, organizing briefing materials, and ensuring follow-up on action items to drive efficiency and effectiveness at the highest levels of the company.
  • Manage email correspondence with a high degree of professionalism and efficiency, ensuring timely responses and follow-ups, acting as a filter to prioritize critical emails and manage the flow of information.
  • Must possess exceptional writing skills, capable of crafting clear, concise, and professional emails, reports, and documents. This includes the ability to communicate complex ideas effectively and adapt writing style to suit different audiences and purposes.
  • Contribute to team efforts by accomplishing related results as needed, fostering a culture of collaboration, support, and mutual respect within the workplace.
  • Other duties as assigned.
Qualifications:
  • 2-4+ years experience in an executive assistant/office manager role
  • Experience in communications and marketing and/or live entertainment/sports/hospitality, a plus
  • Bachelors degree preferred
  • Oral and written communication skills, solid technology skills essential, such as text communications
  • Flexible team player to accomplish what it takes to get the job done
  • Intermediete to Advanced computer skills including Outlook, Word, Power Point and Excel
  • Familiairity with Concur Travel and Expense platform
  • Ability to work in fast-paced environment and work under pressure
  • Professional attitude and the ability to be resourceful; no task too big or too small mindset
  • Outstanding organization skills
  • Strong time management and multi-tasking skills supporting multiple time zones

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