ADMINISTRATIVE ASSISTANT II

Administrative Assistant II - 76003827 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Requisition No: 866167 Agency: Highway Safety and Motor Vehicles Working Title: Administrative Assistant II - 76003827 Position Number: 76003827 Salary: $38,000.04 Annually Posting Closing Date: 12/14/2025 Division of Administrative Services Bureau of Accounting Career Service Opportunity Open Competitive Advertisement To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position. Contact Person: Stephanie Cabrera, (850) 617-3153, Stephaniecabrera@flhsmv.gov Our Benefits include: Paid Parental Leave, Annual and Sick Leave Package, Nine Paid Holidays, State Health and Life Insurance, Educational Benefits, Contributory Retirement Plan. To learn more about FLHSMV and why it's a great place to work, visit our website at: flhsmv.gov/careers. If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV Duties and Responsibilities: This position supports the Chief, Deputy Chief and Section Managers in the Bureau of Accounting. The incumbent will have daily administrative responsibilities of returning unidentifiable customer checks, routing mail and correspondence, mailing warrants, and answering telephone inquiries for the bureau. The selected applicant prepares all paperwork for personnel actions for the bureau such as position descriptions, advertisements, hiring/separation paperwork, and classification packages. This position also procures materials, supplies and equipment for the bureau, and maintains records and files in the interest of the bureau. The incumbent will need to utilize the state's procurement and invoice processing system (MyFloridaMarketPlace) for creating purchase requisitions and payment of invoices. Other duties include preparation of and tracking informational spreadsheets, scanning documents, performing arithmetic calculations, scheduling group meeting in Outlook calendar, and other administrative functions. Knowledge, Skills, and Abilities: Ability to deal with the public in a tactful and courteous manner. Ability to work independently. Ability to communicate effectively, verbally and in writing. Ability to plan, organize and coordinate work assignments. Ability to solve problems and make decisions. Ability to perform basic arithmetic calculations Knowledge of office procedures. Skill in using a personal computer, telephone and calculator. Skill in spreadsheet creation (Microsoft Excel) and analysis. Ability to work with confidential information. Note: Preference will be given to applicants with experience providing customer service, writing and composing correspondence, reviewing and proofreading documents, and using Excel. General Information: The elements of the selection process may include a skill assessment and/or oral interview. Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. FLHSMV employees are paid once a month on the last workday of each month. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans' Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: Tallahassee, FL, US, 32399, 32301, 32302, 32303, 32304, 32305, 32307, 32308, 32309, 32310, 32311, 32312, 32316, 32317 Nearest Major Market: Tallahassee