Purchasing Analyst

The Tranzonic Companies is thehubfor astrategic collectionof manufacturing and salescompaniesthat lead the way in multiple categories — from personal care and protection to textiles, from cleaning products to contamination control— to empowerits distributor partners into the future.Their cohesive approach promotesoperational efficiency andfuelsinnovation,whileequipping its varied businesses to tackle the toughest challenges across industrial and manufacturing, healthcare and life sciences, food service, hospitality, transportation, and many other dynamic market segments. Tranzonic’s rapid growth, both organic and via acquisition, ispoweredbyitsteam ofdriven, innovative problem-solvers and a culture of integrity and respect. Position Summary: The Purchasing Analyst will work closely with the Global Sourcing and Purchasing/Inventory Management team within the company to manage purchasing functions for key product categories from overseas and domestic supply partners. This role executes the purchasing steps as per the set operating procedures, communicates internally within the organization and with supply chain/sourcing partners as needed to get the job done in an efficient way. Essential Functions and Responsibilities: Communicate regularly with vendors/suppliers, freight forwarders, accounts payable and receiving teams. Create and issue purchase orders; follow-up and receive proforma invoice; review invoice to check quantity, price, shipping date and send signed copy back to vendor to continue process orders. Update and maintain item costs from all suppliers in trade agreement in the ERP system. Change purchase orders as needed for quantity of specific item size or add any before shipping due to change in forecast or sales. Work with manufacturers and suppliers to maximize load quantity to optimize inbound freight following loading constraints of cube, weight, dimensions. Update ERP system with purchasing constraints and parameters to build container load quantity. Request and review the status of open purchase orders from various factories on a consistent basis to ensure the estimated ship dates and delivery dates are current in the ERP system. Manage commercial and shipping document flow from vendor to customs broker, review/verify prices, quantities, payment terms. Submit to custom broker for custom clearance. Upload shipping documents into ERP system. Receive purchase orders in the ERP system after orders ship from overseas port into a virtual warehouse and update shipping parameters in the ERP. Invoice reconciliation, quantity/amount variances. Coordinate between accounts payable and suppliers, follow up with accounts payable on payment status as needed. Ensure vendors are paid in a timely manner and shipments are not put on hold. Collaborate with warehouse locations and accounts payable for quantity discrepancy or quality issues after received goods. Work with suppliers to investigate issues and come to a resolution. Follow up with the factory to ensure identification of issues and put corrective measures to avoid future issues.

Requirements:

Bachelor’s degree in Business Management, Logistics, Supply Chain or a related field. 1-3 years of experience in sourcing, purchasing or supply chain management highly preferred. Experience working with factories or suppliers overseas importing and international logistics preferred. Experience with Microsoft Outlook, Word, and Excel. Experience with ERP software, Microsoft Dynamics is a plus. Demonstrated ability to effectively communicate both written and verbal.

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