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Financial Services Analysts II

2 months ago

Sacramento, United States University of California-Davis Full time

Apply for Job Job ID 72385 Location Sacramento Full/Part Time Full Time Add to Favorite Jobs Email this Job Job Summary This position is in the operations unit for the Department of Internal Medicine, which is based on the UC Davis Health System Sacramento Campus. This position is one part of a unit of 4 Financial Services Analyst IIs and provides a variety of operational and financial transactions and services. Analyze documentation and perform transactions according to policy. Responsible for all accounts receivable transactions, totaling over $9.5 million in contract billing annually. Along with Travel and Entertainment/Reimbursements requests, approximately over 2,500 reports are processed a year, as well as all purchasing/accounts payable order transactions (7,000) for the Department. This role will serve as an internal specialist on policy and procedure for accounts payable and accounts receivable, purchasing, non-purchase order payments, professional employee reimbursements, contract administration, and travel and entertainment administration. This position will provide financial organization, administration, and analytical support, by running various ad-hoc reports, maintaining Excel spreadsheets, and high-level support to the Supervisor, Operations Finance Manager, and CAO for planning and analysis of fiscal year budget for external sources. This involves the establishment and monitoring of internal and external financial systems, reconciling ledgers, and providing monthly financial updates. Under minimal supervision, this position is responsible for the review of documentation and transactions to ensure adherence to University/UCDH/Internal Medicine policies and procedures. #CA-SB Apply By Date 9/7/2024 by 11:59pm Minimum Qualifications Bachelor's degree in a related field and/or a combination of experience, education and/or training required. Several years of previous experience in accounting, business administration or finance required. Financial - Purchasing and Accounts Payable Skills. Using established processes and policies to make purchases, including understanding shipping terms, sales tax, and use tax. * Knowledge of accounts payable processes in making payments to vendors. Mathematical skills to accomplish accounting and purchasing requirements. Ability to learn and interpret policies and procedures to ensure compliance with Department, University, and outside agency requirements. Knowledge of records which need to be maintained and skills sufficient to organize files. Financial - Contract Management and Accounts Receivable Knowledge of generally accepted accounting principles and University accounting policies. Knowledge of accounts receivable and collection processes. Financial Computer Experience and Excel Skills. Skill to use various computer software such as Microsoft Office Suite, with a focus on using Excel to help organize work from beginning to end and manage daily tasks. Demonstrated knowledge in running reports from financial software and organizing the information in a clear and comprehensive report. Demonstrated knowledge of various financial systems to assist with creating accounts receivable invoices and travel and entertainment reports. Using various types of software to organize the workload to maintain a high level of efficiency and effectiveness Preferred Qualifications Bachelor's degree in accounting, business administration or finance is preferred Microsoft Excel knowledge, at the intermediate skill level, is preferred. Key Responsibilities 30% - Purchasing / Accounts Payable (Non-Travel) 25% - Contract Management 15% - Travel & Entertainment Accounts Payable 15% - Report Analysis 10% - Filing/E-Filing/Miscellaneous 5% - Cashiering Department Overview The Department of Internal Medicine is one of 23 departments at the UC Davis School of Medicine and part of the UC Davis Health System. As the largest clinical department, Internal Medicine includes 12 divisions, 300 faculty and academics, 300 support staff, and 142 physicians in training. POSITION INFORMATION Salary or Pay Range: $ 26.82 - $47.61 Salary Frequency: Hourly Salary Grade: Grade 19 UC Job Title: FINANCIAL SVC ANL 2 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100 Shift Hours: M-F, 8-5 Location: Patient Support Services Bldg (HSP014) Union Representation: 99 - Non-Represented (PPSM) Benefits Eligible: Yes Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work) Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page. If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: * High quality and low-cost medical plans to choose from to fit your family's needs * UC pays for Dental and Vision insurance premiums for you and your family * Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave * Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Access to free professional development courses and learning opportunities for personal and professional growth * WorkLife and Wellness programs and resources * On-site Employee Assistance Program including access to free mental health services * Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage * Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles * Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here * UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Climbing (e.g., stairs or ladders) - Never 0 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Special Requirements This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s) The duties or functions of this position include the handling of cash (or cash equivalents) This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: doc/4010393/PPSM-20 For the University of California's Anti-Discrimination Policy, please visit: doc/1001004/Anti-Discrimination Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role Don't meet all the requirements? We still encourage you to apply #YouBelongHere