Office Manager

3 weeks ago


Iola, United States Moline Investment Management LLC Full time
Job Title: Office Manager

Job Summary

The Office Manager is responsible for the overall coordination, organization, and efficiency of office operations, ensuring a productive and positive working environment. This role involves managing administrative tasks, supporting team operations, and overseeing facilities to maintain a well-functioning workplace.

Key Responsibilities
  1. Office Administration
  • Oversee day-to-day office operations and ensure smooth functioning of all administrative processes.
  • Maintain and manage office supplies inventory, ensuring timely replenishment.
  • Coordinate with vendors for office equipment maintenance, repairs, and purchases.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
Team Support
  • Assist team members with administrative tasks such as scheduling, documentation, and meeting preparation.
Facilities Management
  • Ensure office spaces are clean, organized, and compliant with safety regulations.
  • Oversee facility-related projects, such as renovations or office relocations.
Policy and Compliance
  • Develop and enforce office policies and procedures.
  • Ensure compliance with company standards and legal requirements.
Qualifications
  • Proven experience as an Office Manager, Administrative Assistant, or similar role.
  • Strong organizational and time-management skills with the ability to multitask.
  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive information with confidentiality.
Preferred Skills
  • Experience in budgeting and financial reporting.
  • Knowledge of basic HR functions and processes.
  • Problem-solving mindset with attention to detail.
Education and Experience
  • Two years of relevant experience in office management or administration.


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