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Senior Supervisor, Grade E
3 months ago
About Hofstra:
Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.
Position Title:
Senior Supervisor, Grade E
School/Division:
Controller's Office (division)
Full Time/Part Time:
Full-Time
Description:
Reporting to the Director of Accounts Payable, this role provides comprehensive secretarial support to the department. Overtime may be required during peak periods.
Responsibilities include, but are not limited to:
Processes payments to vendors against purchase orders or as direct payments.
Performs data entry, filing, scanning, and maintenance of Accounts Payable records.
Calculates prepaid and accrual amounts on invoices to ensure proper recording of expenses.
Assists with the review and approval of cash advances, advance settlements, employee reimbursements and corporate card expenses in Chrome River.
Provides support to the Office of Financial Affairs as needed.
Runs monthly crystal reports to assist in reconciliations.
Processes vendor payments, student refund payments, ACH payments, and wire transfer payments in Ellucian Banner.
Performs check inquiries, voids, and stop payments for vendor and student payments.
Prepares various monthly reconciliations and accounts payable reports as required.
Assists with testing of Accounts Payable software program upgrades, including Ellucian Banner and Chrome River, as needed.
Assists with the supervision and training of student employees.
Manages accounts payable records and offsite storage and destruction.
Maintains supplies for accounts payable, including office equipment printers, check sealers and check forms.
This position requires significant interaction and problem solving with vendors and the campus community.
Performs other assigned duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.
Hours: Monday through Friday 9am to 5pm.
Subject to bumping.
Qualifications:
Proficiency in Microsoft Excel and Word required.
Previous bookkeeping or accounts payable experience.
Experience with database systems.
Ability to handle confidential and sensitive information with the utmost discretion.
Must be customer service oriented with excellent communication skills and strong attention to detail.
Ability to work in a fast-paced, deadline driven environment.
Preferred Qualifications:
Knowledge of Ellucian Banner, Chrome River and Crystal reporting preferred.
EEO Statement:
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
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